Address
Form of workJob Description
Prime Care Technologies is recruiting for an AR Billing Specialist to join our team in Duluth, GA.
Position Summary:
This position is responsible for preparing information in preparation for creating and sending customer invoices; and maintaining related excel summaries and statements for customers. These duties will be performed for Prime Care Technologies and affiliated companies. This is a hybrid position, after 90 days.
Essential Duties and Responsibilities
- Open payments that arrived in daily mail and sort by company and customer.
- Assist in inputting the customer billing detail sheets for reoccurring charges.
- Assist in the preparation of recurring invoices to customers as well as additional invoicing as needed which includes but not limited to equipment, travel expenses, off boarding, onboarding deposits, amendments, statement of work or any other invoicing needs and review for accuracy.
- Assist in maintenance of reoccurring invoice batches and update with revenue changes.
- Assist in the review of customer contracts and initiate billing of customer deposits.
- Assist with reconciling customer deposit accounts monthly to ensure first month deposits are utilized as appropriate and last month deposits are utilized upon termination, if applicable.
- Assist in comparison of prior customer reoccurring charges to current charges and provide summary of variances to Billing Manager.
- Assist in reconciliation of UPS shipping charges weekly.
- Review and reconcile UPS shipping orders against open sales orders for accuracy.
- Assist in input of shipping charges to equipment invoices.
- Assist with identifying any new sales tax revenue issues.
- Assist in maintenance of customer tax exempt status.
- Assist with monthly sales tax reports and reconciliation to the general ledger.
- Assist in creation of new customer accounts ensuring customer is established using standardized methodology and address is valid. Confirm with customer for unique facility/customer numbers.
- Perform various administrative functions for customer accounts, such as recording address changes and contact information.
- Assist in maintenance of log of master customer contracts and notifies management of upcoming termination dates.
- Sort and file invoices, payments and correspondence, and performs miscellaneous clerical duties such as answering correspondence and writing reports.
- Perform other duties as assigned.
Minimum Qualifications (Education, Experience, Skills and abilities)
- Associate's degree (A.A.) or equivalent from two-year College or technical school; or five plus years of related experience and/or training; or equivalent combination of education and experience.
- Working knowledge of Microsoft Office including Excel and Word
- Excellent written and oral communication skills
- Working knowledge of Accounting software; MAS 500 or Intacct preferred
- Must be detail oriented with strong analytical skills and ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
- Able to write correspondence of a technical nature.
- Excellent mathematical skills.
- Exhibits ability to make independent judgments regarding actions that need to be taken.
- Independently initiates efforts to resolve issues and validates accuracy and reasonableness of accounting information prior to input
- Self-starter willing to voluntarily tackle new projects and identify when an analysis may be beneficial to company
Prime Care Technologies offers a full line of benefits including health, dental, vision, life, long and short-term disability as well as a company-sponsored 401k with company match.
