Accounts Payable/Account Receivable Specialist

Bay4 and NAES Corporation are committed to supporting a culture with unique perspectives and backgrounds. We value individual differences in each other in an effort to create a brighter future in the power generation industry. We strive to attract and retain employees by offering an inclusive work environment, competitive compensation, a comprehensive benefits package (including retirement) and promotional opportunities.

Bay4 Energy is one of the fastest growing companies in the renewable energy operations and maintenance industry. With more than 30 years of asset performance and portfolio management experience. 

At Bay4, you’ll find engaging and challenging career opportunities. At every level of the company, we share a common goal: To instill confidence in our clients through our steadfast commitment to safety, integrity and quality of work.

Summary

The AR/AP Specialist will assist in ensuring that the company receives payment for goods and services offered to clients. They will manage vendor relations and ensure AP/AR is submitted and approved in a timely manner.

 Primary Duties

• Audit billing/invoicing as needed to assist Client Managers in reporting to customers
• Process and prepare accurate and timely customer invoices and credit memos
• Work with team to compile project costs at the work order level
• Audit billable hours and expenses submitted by employees for clarity and ensure appropriate documentation
• Review and upload documentation for incoming AP invoices; regularly audit vendor invoices and statements to ensure timely submission and payment. Manage disputes and questions between Bay4 and vendors.
• Act as a liaison between Accounting, Client Managers, and Planning and Scheduling teams regarding vendor invoices (questions, concerns, changes, etc.)
• Assist in the creation and maintenance of procedures related to the position
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment
• Create reports regarding the status of customer accounts as requested
• Research customer discrepancies and past-due amounts with assistance of staff
• Collaborate with the Manager of Business Operations to reconcile accounts receivable on a periodic (at least bimonthly) basis
• Assist in generating monthly account statements, AR and AP reports
• Assist in reconciling revenue accounts each month
• Perform other related duties as assigned

Scope of Responsibilities

The AR /AP Specialist will impact Bay4’s ability to issue invoices and collect payment on services rendered. They will work closely with the Manger of Business Operations, CFO, and portfolio managers internally to verify any questions on billing. Additionally, they will develop and maintain positive working relationships with our customers.

Working Relationships

Reports to: Manager, Business Operations

Other working relationships include Client Managers, Billing Coordinator, FP&A

 Education and Experience

• Associates or Bachelors degree in Accounting preferred
• At least two years of related experience required

Specific Skills and Knowledge

• Excellent interpersonal, verbal and written communication skills are essential
• Key skills include financial analysis, contract management, strong organization, and prioritization
• Proficiency in MS office and related products, especially Excel and Navision
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and attention to detail
• Ability to handle multiple projects simultaneously, extremely professional, and customer service oriented

Compensation

The initial hourly rate of pay will range from $19.43 to 23.34.

Physical Requirements and Working Conditions

Working remotely is an option; however, hybrid/climate-controlled office environment during normal business hours is available in some locations. Adhere to scheduled work times. Flexibility, additional hours and weekends may be required to meet business needs.

Fit for Duty

All employees will participate in the Fitness for Duty Program. This program includes a post-offer drug screening. There are extensive smoking restrictions in and around company offices.

Performance

All employees have the responsibility to both the customer and their co-workers to do the job right the first time, and to ensure the customer’s needs are being met. 

NAES Safe

Safety is a core value of NAES and Bay 4. As a condition of employment, all employees are expected to be mentally alert and work safely at all times.  Additionally, employees are required to adhere to all safety warnings and posted safety signs, whenever on company property.  Furthermore, employees must follow all NAES safety rules and procedures.  Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.

It is the practice of NAES to seek employees of the highest quality and to select the individuals on the basis of merit and competence, without regard to race, color, religion, national origin, sex, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.