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Form of workJob Description
Job Summary:
The Accounts Payable Supervisor will oversee an Accounts Payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.
Supervisory Responsibilities:
- Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
- Trains and oversees employees involved in billing functions.
- Directs assigned tasks and provides assistance as needed.
- Assists with performance evaluations.
Duties/Responsibilities:
- Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
- Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Analyzes expense reports and other invoices for accuracy and eligibility for payment.
- Verifies payments before the controller’s signature is added by reviewing checks and vouchers.
- Reconciles Accounts Payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
- Facilitates correct and timely preparation of budget reports and purchase journals.
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Proficient in accounting software and Microsoft Office Suite or related software.
- Thorough understanding of Accounts Payable functions.
- Excellent supervisory and analytical skills.
- Excellent organizational skills and attention to detail.
- Ability to motivate staff.
Education and Experience:
BA degree in Accounting or Business, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
**Onsite, not remote
About HASA, Inc:
Founded in 1964, HASA, Inc. is a leading producer and distributor of Sani-Clor® and high quality water treatment products used to sanitize and maintain swimming pools and hot tubs, and water systems and containment vessels for recreational, industrial and municipal end market
