Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for preparing and processing invoices for payment, maintaining the Accounts Payable records, producing Accounts Payable reports and supervising the AP staff. They are also responsible for maintenance of various departmental projects and providing administrative support as needed.

• Receive, review, and process all incoming invoices, check requests, purchase card and travel, etc. to ensure that all AP payments complies with Federal, State, CSU regulations, and ASC policy & procedure.
• Review internarial travel's claims to ensure state compliance and secure proper insurance.
• Review new or existing venders' vetting process to ensure that vendors are legitimate to prevent fraud and erroneous payments.
• Audit to ensure accuracy and support documentation in compliance with ASC's policy and procedures and IRS and California BOE regulations.
• Supervise Accounts Payable staff and activity for Titan Shops including AP aging, Campus dining, Buildings, General Fund Administration, Campus Programs, and Grants and Contracts.
• Review all vouchers into the Accounts Payable accounting system for batching and payment processing.
• Process ACH payments, wires, and print checks based on signing authority.
• Manage the integrity of information contained in the Accounts Payable database and files so that information is retrievable for departments, and intact for the annual audit.
• Other duties as assigned.

• 1099 Reconciliation and processing
• Non-resident Withholding Tax (592) Reconciliation and processing.
• Independent Contractor Reporting form (DE 542) Reconciliation and processing.
• Knowledge of Foreign Persons Annual Withholding Tax return 1042 Reconciliation and processing.
• Analyze vendor files and prepare 1099's for review and annual submission.
• Analyze vendor files, for out of state tax filing and maintain proper accounting for use taxes obligation.
• Review and determine the accuracy of the independent contract payments with tax withholding.
• Compile and prepare quarterly fixed asset transfers to the University.
• Provide support to external auditors during Annual Audit.
• Review and process monthly corporate P- card accounts.
• Review and process Purchase orders for all invoices and capital projects including annual reconciliation.
• Periodically review AP procedures and develop/revise as appropriate.
• Train AP staff to comply with all policies and procedures that are related to the account payables.
• Review and reconcile AP aging to GL, travel advances and other advances, purchase orders, Capital expenditure, event tracking process, vendor statement reconciliation, bookstore vendor statement.
• University invoice aging reconciliation.
• Bind foreign travel insurance.

• Minimum of four (4) years of work experience in Accounting, preferably in Accounts Payable.
• Experience with OneSolution, NetSuite and Micros, preferred.
• Excellent organization skills required.
• Must be extremely detail-oriented, attention to accuracy.
• Strong written, verbal, and interpersonal communication skills required.
• Ability to work well independently, and as part of a team.
• Ability to multi-task and see projects through to completion.
• Computer proficiency in Microsoft offices suite (Word, Excel, Power Point etc), and ability to learn to use efficiently.

• Bachelor's degree in business administration or accounting preferred.

PHYSICAL DEMANDS:
Lifting of up to 25lbs.; periodic bending; long-term periods of sitting; long term periods operating a computer.

APPLICATION PROCEDURE:
CSU Fullerton, Auxiliary Services Corporation (ASC) is committed with Diversity, Equity, and Inclusion (DEI) practice. This means hiring diverse talent and ensuring employees understand and respect differences around us. ASC is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.
Note: CSUF/ASC follows the direction of the CSU Policy related to COVID-19 vaccination. See FAQ Vaccines for more information.