Primary Responsibilities:
- Enter and process purchase orders and check requests, including verification that the appropriate approval levels have been obtained
- Timely and accurate payment of invoices
- Distribute invoices to appropriate department for entry into E-Procurement system including tracking and follow-up on invoice processing
- Respond to inquiries from internal and external partners to achieve issue resolution
- Maintain vendor master files including verification and accuracy of supplier data including current names, addresses, and terms
- Perform account analysis and statement reconciliations and resolve discrepancies with suppliers
- Review processes in collaboration with Procurement ensuring continuous improvement, effectiveness, efficiency and execution of best practices
- Ensure payables records including Form W-9, invoices and approvals are retained in a paperless environment in accordance with record retention policy
- Review, follow-up and resolve un-cashed checks including annual filing with the state for any unclaimed property in accordance with Escheat and Title IV regulations
- Complete and maintain University W-9 form, tax exempt certificate and credit applications, ensuring that the proper documentation is on-file with vendors
- Support the implementation of KPI’s, and other metrics to measure financial and operational performance
- Support the annual year-end audit process with external auditors
- Prepare annual 1099 forms, including timely filing with the IRS
- Assist with the development of and updating of fiscal policies
- Assist with journal entries, financial reporting, month and year-end closing
- Demonstrate and reflect an understanding of, and commitment to, the mission and core values of Carlow University and the Sisters of Mercy
Requirements:
- Preferred an Associate degree in Accounting, Finance or relevant field or equivalent experience. One to three years of related experience is preferred.
- Proficient with Microsoft Office Suite and ERP systems
- High attention to detail, accuracy and ability to work in a high volume environment
- Able to multitask and adhere to weekly, monthly and annual deadlines
- Problem solver utilizing judgement to escalate and engage as necessary
- Ability to effectively manage tasks and communication working a Hybrid schedule
- Excellent written and verbal communication skills and customer service
- Effective in a dynamic and collaborative environment in a positive and proactive manner
- Culture of integrity, dignity and respect for all
- Strong commitment to social justice
- Ethical forward-thinking leadership
- Comprehensive medical, dental, vision, life & disability benefits package
- Tuition benefits for undergraduate and graduate programs
- Health Savings Account and Flexible Spending Account options
- Wellness and Employee Assistance Program
- Complimentary use of Carlow’s fitness center and amenities