Accounts Payable Specialist

Wallingford, CT

The AP Specialist handles timely and accurate processing of vendor invoices maximizing cash discounts while retaining cash for the maximum period allowed on vendor terms.

Essential Duties and Responsibilities:

• Enters data and maintains Accounts Payable files and records. Verifies receipt of materials or services and matches invoices and other documentation necessary to process payment and distribute checks according to established procedures. Prepare all necessary reports relating to the efficient operation of Accounts Payable

• Maintain and update recurring invoice files and communicate with executive, senior and middle management as necessary whenever existing recurring payments are expiring. Ensure no lapse in recurring ever occurs due to non-payment.

• Verify vendor statements and handle all correspondence involving Accounts Payable. Investigate, analyze, communicate and resolve vendor payment problems. When necessary, issue stop payment requests, process positive pay files, void checks and reissue new checks if appropriate.

• Research, analyze and prepare response to questions from Departments and Materials Management on payables. Respond to vendor requests for confirmation of tax-exempt status. Monitor, investigate and follow-up on vendor credit balances and repetitive monthly accrual and reversal items.

• Complete, submit and maintain tax exemption certificates and resale certificates. Maintain current information in vendor master file for venders.

• Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within state and federal guidelines.

• Test new software releases and upgrades to ensure a smooth “go-live” within the Accounts Payable module.

Qualifications:

Education: High School diploma or G.E.D., Post-high school accounting courses desirable.

Experience: 2 - 3 years Accounts Payable experience. Microsoft GP experience desirable

Knowledge/Skills/Abilities: Knowledge of Accounts Payable systems and advanced knowledge of Excel including pivot tables, graphs, charts, and data analysis. Able to handle multiple priorities necessary, detail-oriented, strong interpersonal, communication and organizational skills, team player, work independently.

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