Accounts Receivable /Accounts Payable Specialist

Accounts Receivable/Accounts Payable Specialist                                                                Remote

Company Overview

Our client, LectureLinx, Inc., is a consulting, technology, and communications company specializing in the Bio-Pharmaceutical industry. Located in Branford, CT, their consulting services include management of professional contracting, the development of B2B e-Solutions, and overall support of Company compliance programs through project management. The solutions and expertise provided allow their clients to better execute compliance measures, and privacy requirements & regulations. Their independent thinkers are driven to deliver outstanding personal service, intelligent technological solutions, innovative marketing concepts, and measurable results.

We are seeking an Accounts Receivable /Accounts Payable Specialist to support our growing company. This position will ensure accurate and timely operation of the business’s Accounts Receivable, accounts payable, and customer service functions. You will be the main point of contact for clients. This ideal candidate will possess a strong work ethic, and customer-centric attitude, and exhibit top-tier professionalism.

Primary duties

• Gather data, calculate charges/fees, and prepare and distribute project estimates.
• Maintain client relationships by being the main point of contact regarding AR/AP duties.
• Retrieve and process customer POs.
• Assist clients through phone calls and emails about invoice issues through Ariba or email
• Update the internal system with Quotes, Invoices, and Payment information.
• Create new invoices, jobs, and estimates in QuickBooks (QB). Save PO's, SOW's and other documents to jobs in QB.
• Work with the appropriate Internal team to collect all information needed to calculate bills receivable.
• Create and keep updated billing spreadsheets as needed.
• Track and post Out-of-Pocket (OOP) costs to jobs.
• Pull reports monthly for Client billing.
• Record customer payments in QB.
• Follow up on any overdue customer invoices.
• Work with the appropriate Internal team for SOW's, PO's, billing, OOP's, etc.

Experience

• 2+ years’ experience in Accounts Payable/Receivable (AP/AR), general Accounting, or an Administrative role.
• Strong problem-solving, investigative, analytical, and methodical thinking style required for documentation, research and resolution, and data analysis.
• Excellent verbal and written communication skills by phone, email, and video calls to ensure clients needs are addressed and understood.
• High level of computer literacy including proficiency in QuickBooks, Microsoft Office suite (preferred), and ability to learn multiple different internal and Client systems.
• Self-initiating, meticulous, and detail-oriented with effective follow-up and time management skills.
• Proficient in data entry and data management.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Background knowledge in the Life Science Industry preferred.

What LectureLinx Offers

• Career growth
• Collaborative environment
• Medical, Dental, FSA, 401K
• Profit Sharing
• Summer Fridays