Accounting Supervisor 2

This position will be responsible for leading and managing the day to day operations of the Final Voucher Team. Which includes ensuring staff is properly trained and educated to comply with applicable federal and state regulations while ensuring robust, accurate and timely completion of output. This position will resolve questions and problems presented by internal and external customers, recognize public and constituent issues , and identify actions to address such issues, including the involvement of other appropriate Arizona Department of Transportation groups and functions. This position will motivate the team to focus on process improvement and manage Standard Work documentation and updates through Performance Measures and the Arizona Management System.

The Final Voucher responsibilities include reconciling, closing and archiving ADOT projects to ensure timely release of funds. This is to include ensuring compliance with federal and state regulations and statues relative to project funding, analyzing and validating costs associated with project funding and interacting with federal agencies, local governments and multiple ADOT departments. In addition this team is responsible for various compliance audits.
Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

- Manage the day to day financial operations of the Final Voucher unit. Ensure the team members are educated and trained to comply with applicable federal and state regulations while ensuring accurate and timely completion. Perform a second level review of output completed. Report progress and status to management and keep management informed about any significant issues.
- Personnel management duties including but not limited to: Monthly One on One Meetings, Monthly Performance Measures, evaluate teamwork progress and performance against standards and motivate team, communicate results and potential issues to appropriate personnel, train and develop employees.
- Conduct analysis and interpretation of complex accounting records. Run, analyze and reconcile report information. Use reports and other system drill-down functionality to identify and correct errors. Ensure proper coding of all highway construction projects to comply with federal regulations and GAAP.
- Perform and or oversee audits on more complex or time sensitive Final Voucher projects as well as compliance audits including but not limited to Improper Payment Elimination and Recovery Act, Financial Integrity Review and Evaluation, Federal Funding Accountability and Transparency Act.
- Serve as a technical advisor by providing guidance to other functional areas. Resolve problems and questions presented by internal and external customers. Facilitate smooth interactions and identify actions to address issues while involving appropriate ADOT groups and functions.
- Recommend improvements to work system. Streamline processes or procedures. Update standard work, policies and procedures. Motivate team to embrace the Arizona Management System.
- Analyze and validate costs associated with project funding from a variety of state federal and third party funding sources. Accumulate, analyze and reconcile the Department's financial records to assure accurate and timely submission of documentation for reimbursement from the Federal Highway Administration and other third parties. Ensure compliance with federal and state regulations/statues relative to project and construction funding and be well versed in policies, procedures, and interact with Federal agencies, local governments and multiple internal ADOT Departments.
- Other duties as assigned as related to the position.

Knowledge:
Governmental accounting, accounting and auditing principles with an automated accounting system, Microsoft Excel and Word application, analyzing and interpreting accounting data and identify and correct errors and/or inconsistencies.
Skill:
Written and oral communication, analytical and interpretive, management and supervision, interpersonal.
Ability:
Collect, compile, analyze and interpret financial data, learn and apply state and federal laws, operate a computer, make recommendations in regards to improvement.
Ability to coach and develop employees, including continuous improvement practices and principles.

A Bachelor's degree with a major in Accounting from an accredited college or university; OR a Bachelor's degree in a related field with a minimum of 24 semester hours in accounting courses; OR previous related work experience.
Have considerable understanding of governmental accounting principles.

If this position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.