Accounting Specialist

Summary

The Accounting Assistant is responsible for general accounting activity and providing office support in an efficient and professional manner by performing the following duties.

Essential Responsibilities (Other duties may be assigned and changed as needed):

· Operates standard office equipment including:

- Calculator

- Photocopy Machine

- Computer with printer

- Postage Machine

· Collects paperwork from receiving department on a daily basis and verifies accuracy of material receipt into inventory. Advises receiving clerks of any mistakes found in need of correction.

· Contacts suppliers regarding discrepancies found with deliveries on a daily basis. Requesting additional documentation as needed.

· Print supplier invoices sent via email. Match paperwork from receiving with supplier invoices checking for accuracy of quantity billed and price billed in comparison to Purchase Order cost. After which invoices are sent to the respective purchasing agent for approval and corrections to purchase orders as needed.

· Daily trouble shooting and communicating with suppliers and various departments in within EBI over issues that require resolutions until matters are resolved.

· Responds to all vender and fellow EBI employee inquires in a courteous manner.

· Maintain and distribute petty cash as needed. Reconciles petty cash box, as needed, entering petty cash amount to be reimbursed in Peachtree Accounting System. Print check which is cashed at a nearby bank location then returned to the box.

· Compile, prepare and perform other duties as assigned.

Primary Objectives

· Completing all tasks as delegated by the supervising authority.

· Retrieving, distributing and processing mail by matching paperwork sent from receiving with supplier invoices checking for accuracy of qty. billed, price billed compared to Purchase Order cost, etc. after which invoices are sent to the respective purchasing agents for approval and corrections to Purchase Orders as needed.

· Compile invoices due for payment by check. Enter bills due for payment in Peachtree Accounting system, Print, mail and posting payments in IFS system.

· Filing of unpaid and paid invoices as needed.

· Compile invoices for entry in IFS, create cover sheet and scan to Poland for entry into IFS, copying file to a specific folder set up for this purpose. Transfer voucher information from batch cover sheet to individual invoices then file as ready to be paid.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person