Accounting Specialist (Travel Coordinator)

General Description:
This position under general supervision will perform administrative work to assist social service staff in managing travel arrangements, purchases, reconciling charges and any other financial assistance serving as a p-card holder and ghost account holder. They will also assist in maintaining vehicle reports, agency contracts for rentals and maintenance of vehicles. They may assist in developing office procedures for any services they are accountable for. This position will provide financial and administrative support to Social Service staff in a paraprofessional nature to relieve duties to increase productivity of the social service staff.

Responsibilities may include, but are not limited to:

• Manage travel on behalf of social service staff including arranging, booking flights, rental cars, and hotel stays and paying for the services.
• Gather necessary documents and reconcile p-card charges for all social service staff travel.
• Organize receipts, travel information, etc. Responsible for maintaining information for audit purposes.
• Prepare or assist staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and any other employee p-card charges. Secure employee signature and submit for payment processing through the Oasis system. Follow up on processing to ensure timeliness of payments.
• Reconcile gas charges for multiple county pool vehicles.
• Management of pool vehicles including serving as point person for rental agency contracts. Upkeep and maintenance for vehicles. Schedule for regular service or as needed. Maintain current monthly vehicle records and required logs.
• Develop office procedure at the direction of the local manager for vehicle use.
• Evaluate procedure and make recommendations to managers.

Applicants must possess a valid WV driver’s license, and reliable transportation. Applicants must also have strong communication skills, both oral and written, and maintain organization of complex data. Successful completion of a background check is required for employment.

Minimum Qualifications:
Training: High school diploma or the equivalent.

Experience: Two years of full time or equivalent part time paid bookkeeping, accounting or related experience.

Substitution: Successful completion of college-level accounting courses from an regionally accredited college or university may be substituted at the rate of three semester hours equals six months experience;
OR
Successful completion of related business school or vocational training may be substituted for the experience through an established formula.

Benefits Include:
● Paid vacation, holidays, and sick/family sick leave
● Health, dental, vision, retiree health, basic life, and supplemental life insurance
● Employee wellness programs
● Retirement

The West Virginia Department Of Human Services is an Equal Opportunity employer.

Job Type: Full-time

Pay: $34,500.00 - $57,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Bookkeeping or Accounting: 2 years (Preferred)

Ability to Relocate:

• Fairmont, WV: Relocate before starting work (Required)

Work Location: In person