Accounting Specialist

Do you have an accounting background or previous experience? Do you have a degree in accounting? If you said yes to either of these questions, I need you to apply.  We are currently seeking an Accountant! You will provide both accounts payable and accounts receivable services. Pay varies based on experience.

The Accounting Specialist is responsible for managing and processing all outgoing payments of an organization. They ensure that vendors and suppliers are paid accurately and on time.  The Accounting Specialist is also responsible for managing and processing all incoming payments, ensuring that customers pay their invoices in a timely manner.

Key Responsibilities:

1. Invoice Processing:

   • Receive and review invoices for accuracy and completeness.
   • Code and enter invoices into the accounting system.
   • Match invoices with purchase orders and receiving documents.

2. Payment Processing:

   • Prepare and process payments through various methods (checks, electronic transfers, etc.).
   • Ensure timely and accurate disbursement of funds to vendors.
   • Reconcile payments with accounting records.

3. Vendor Management:

   • Communicate with vendors regarding payment inquiries and discrepancies.
   • Maintain vendor files and update contact information as needed.
   • Negotiate payment terms with vendors when necessary.

4. Expense Reports:

   • Review and process employee expense reports.
   • Ensure compliance with company policies and reconcile expenses.

5. Record Keeping:

   • Maintain accurate and organized records of all AP transactions.
   • Assist in month-end closing processes and provide necessary reports.

6. Compliance:

   • Stay informed about tax regulations and compliance requirements.
   • Ensure adherence to internal controls and company policies.

7. Invoicing:

   • Generate and send out invoices to customers.
   • Ensure accuracy in billing and adherence to contractual terms.

8. Payment Processing:

   • Record and apply incoming payments to customer accounts.
   • Reconcile payments with outstanding invoices.

9. Collections:

   • Follow up on overdue accounts and initiate collection efforts.
   • Communicate with customers to resolve payment issues and discrepancies.

10. Credit Management:

    • Evaluate and establish credit terms for new customers.
    • Monitor credit limits and work with sales teams to manage credit risks.

11. Customer Communication:

    • Respond to customer inquiries related to invoices and payments.
    • Provide statements and documentation as needed.

12. Reporting:

    • Prepare and analyze accounts receivable aging reports.
    • Provide regular reports on cash flow and AR status.

13. Reconciliation:

    • Reconcile AR accounts and resolve any discrepancies.
    • Assist in month-end closing processes.

14. Compliance:

    • Ensure compliance with accounting standards and company policies.
    • Stay informed about changes in regulations related to AR.

Attention to detail, organizational skills, and the ability to work with financial software are crucial. Additionally, effective communication with internal and external stakeholders is important for successful performance in this position.