Position:
Accounting & Office AdministratorDepartment: Financial ServicesReports To:
Accounting & Office Manager
SummaryThis position works closely with the Accounting and Office Manager as well as the Chief Finance Officer. The incumbent's key function is responsible for day-to-day operations of cash management performing advanced professional accounting tasks at a College level within the Division of Financial Services.
Essential FunctionsMonitor and reconcile the College's online credit card accounts
Disburse checks to vendors and maintain check log
Assist with credit card training and management
Process 1099s and sales & use tax per IRS regulatory requirements
Help with Accounts Payable and Accounts Receivable
Prepare semi-annual Sales & Use Tax Refund report
Maintain Unclaimed Property log with appropriate detail for submission to the State
Must be able to make independent and informed accounting decisions based upon generally accepted accounting principles and perform these functions in multiple and varied accounting systems
Analyze financial data.
Develop schedules and reports, and prepare financial projections
Assist with Annual Audit
Repetitive daily, weekly, monthly, semi-annual, annual routine work
Maintain and distribute Budget reports/Encumbrances
Generate reports for team members including the Accounting Manager and Chief Finance Officer
Post journal entries
Answer questions that arise from various departments regarding their budgets and provide details of their accounts upon request
Help maintain Student Accounting System as well as working closely with the Student Accounts department
Assist students and parents with billing issues as needed
Assist with other duties and projects as assigned by the Accounting Manager
Minimum Requirements& Qualifications:B.A in Accounting, Business, or relevant field
Two (2) years of related experience
Must be proficient in word processing, spreadsheet, and database applications
Experience with MS Office
Strong Analytical skills
Ability to work independently
Ability to work as a member of a team
Preferred Qualifications
3 to 5 years experience in accounts payable and cash management, grants, and contracts
Experience in Higher educationExperience in CAMS and QuickBooksExperience monitoring internal controls and providing trainingStrong Analytical skills with the ability to identify and assess errors and assist in maintaining complianceStrong organizational skills and the ability to work well independentlyExcellent interpersonal oral and written skills with a professional communication style characterized by integrity, candor, and diplomacyKnowledge of federal and state regulations (IRS, Sales & Use Tax), some accounting, and higher education experience in this area is much preferredReqired Work Hours:The normal work schedule is Monday-Friday from 8:30 a.m. to 5:00 p.m. Onsite. Scheduled work hours may change or vary from time-to-time based on institutional need; including added evening hours and/or weekend work as needed. Incumbent must be willing to travel overnight for professional development.
To ApplySend a cover letter, resume, and at least three (3) professional references to: Nadia Bryant, Accounting and Office Manager at nbryant@louisburg.edu Applications will be accepted until the position is filled.Related by faith to the Methodist Church, Louisburg College is an Equal Opportunity Employer and encourages applications of all qualified individuals.It is the policy and practice of the College to provide equal opportunity to all persons. The College does not discriminate against its employees or applicants for employment because of race, color, national origin, age (as defined by the Age Discrimination in Employment Act), religion, gender, disability, veteran status, or sexual orientation. This policy applies to all aspects of the employment relationship including, but not limited to, recruitment, selection, advancement, compensation, benefits, transfer, and termination.
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