Accounting & Office Administrator

Busy Stone & Tile Company looking for an administrative accounting/office superstar to join our team. This position will be in charge of Accounts Payables, Credit Card Reconciliations and provide administrative support for Accounting, HR, Project Managers & Senior Management.

The ideal candidate will possess the following skills/traits:

• Proficiency in Quickbooks Desktop
• Advanced computer skills, specifically Excel, Outlook & Word.
• Prior Experience in accounts payables & receivables, job costing, chart of accounts, credit card reconciliation, payroll, human resources.
• Understand the basic concepts of project management
• Excellent communication & follow up skills, competent email correspondence and organization using Microsoft Outlook.
• Excellent organizational skills and attention to detail; must be able to multi-task & prioritize with efficient time management.
• Excellent problem-solving skills with a creative mind and the ability to suggest improvements.
• An enthusiastic teammate who is willing to take on anything from small internal administrative tasks to high profile requests
• Proactive communication with internal and external business partners at all levels.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues, trustworthy and reliable.
• Self-starter with minimal supervision needed.
• Fluent in English with ability to write effectively, paying attention to sentence structure, grammar and vocabulary.

To be successful in this role, you have a positive and pro-active attitude. You have a high level of independence and are hands-on. You are excellent with time management, organization and strive for the highest level of quality and efficiency and are meticulous in your work. An overall great attitude and eager to learn and grow with the team. Not a clock watcher.

Schedule & Benefits:

• M – F 8:00am – 5:00pm
• Medical Benefits - 100% paid for employee (option to add dependents at partial cost)
• Paid Holidays
• Paid Time Off
• Opportunity for growth

Candidates must have transportation, a valid drivers license, US work authorization and be willing to take a pre-employment drug test.

Please submit your resume with detailed work experience and salary history.

Some job duties include:

• Accounts Payables
• Credit Card Reconciliation
• Assist with Accounts Receivables
• Quickbooks – enter bills, create purchase orders, record deposits, reconcile item receipts, create inventory items, create invoices, enter CC charges, reconciliation, reports, etc.
• Independent Contractor Payroll
• Subcontractor/IC Paperwork & Insurance Tracking
• New Project Setup – Leads/Estimates/Jobs/Notices
• Material Sourcing as needed
• Sort & Scan Incoming Mail
• Screen & Route phone calls in a professional & friendly manner
• Administrative Support including filing, copying & scanning, etc.
• OSHA Compliance/filing/communications
• Assist with communication & tracking of injuries, workers comp claims, etc.
• Assist with organizing HR files, new hire paperwork, employee requests
• Assist with applicant screening
• Set up safety trainings and maintain logs & spreadsheets
• Assist with payroll processing, clockshark reports, ADP, etc.
• Coordinate and execute daily administrative tasks as assigned.