Accounting Manager - Review March 1, 2024

Summary
Located in beautiful Central Oregon, Crook County has a small-town feel, numerous recreational opportunities, and boasts 204 days of sunshine per year. The fastest growing County in Oregon, Crook County's leadership takes pride in serving the community that includes Prineville, the county seat, and is just a short distance from Redmond Airport serviced by several major carriers.
The Crook County Finance Department provides financial management, budgeting, accounting and investment management services to the entire County organization and provides tax collection and distribution services to all taxing districts within Crook County.
Under general direction of the Finance Director or Assistant Finance Director, this position is responsible for professional management level financial services in support of the County's 20+ departments including oversight, providing accounting advice, and supervising the accounting team. Supervises the work of professional and technical staff engaged in the preparation, maintenance and control of the County's accounting functions.
Crook County offers an exceptional benefit package; including vacation and sick leave, a 401K in which the County will contribute 12% of your annual salary after six months of employment, and excellence health and dental insurance coverage. For more information regarding employee resources please visit https://co.crook.or.us/hr/page/employee-resources.
Essential Functions
The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Daily
Builds and manages professional relationships built on respect and teamwork.
Review activity of all subsidiary journals and post timely and accurately to the general ledger.
Review cash requirements and ensure there are sufficient funds in appropriate accounts to pay bills.
Review cash activity to ensure integrity of account balances.
Communicate discrepancies, issues, exceptions, etc., to Finance Director/Assistant Finance Director.
Provide supervision, training, and feedback to assigned staff.
Ensure that employees follow policies and procedures.
Maintain a healthy and safe working environment.
Weekly
Prepare concise weekly report for the Director/Assistant Director highlighting the week's activity.
Monthly
Reconcile all bank accounts - 10 business days of month end.
Allocate interest earnings - 10 business days of month end.
Prepare and post all recurring journal entries - 5 business days of month end.
Review and update cash flow projections - 10 business days of month end.
Update significant revenue and expenditure forecasting models, e.g., property taxes, PILOT, transient room taxes, landfill, fairgrounds.
Identify any notable exceptions to expected revenue and or expenses - resolve with departments and or Director/Assistant Director.
Prepare monthly financial report - distribute to all departments for review and comment - 15 business days of month end.
Review financial reports with major departments - SO, Health, DA, Road, Community Development, Library, Fairgrounds - 16-20 business days of month end.
Review employee performance with Director/Assistant Director
Quarterly:
Collaborate with Budget Analyst and Director/Assistant Director to update fiscal year-end estimates - 10 business days of quarter end.
Prepare draft quarterly financial budget to actual report - 15 business days of quarter end
Distribute quarterly financial budget to actual report to departments for review and comment - 15 business days of quarter end.
Review financial reports with major departments - SO, Health, DA, Road, Community Development, Library, Fairgrounds - 16-20 business days of quarter end - update for any changes.
Annually:
Assist Director/Assistant Director with all audit requirements.
Conduct annual employee performance reviews and present to employee and Director/Assistant Director
Prepare fiscal year-end work papers - complete all by 8/31.
Prepare assigned financial statements and schedules - complete all by 9/15
Prepare assigned note disclosures - complete by 9/30.
Respond to requests for information timely and accurately.
*Performs other duties as assigned.
Knowledge, Skills, and Qualifications
Knowledge:
Principles and practices of accounting including governmental fund accounting, internal controls, accounting systems, financial reporting, payroll, budgeting, and auditing.
Regulatory and reporting requirements for federal and state funded grants.
Supervisory principles, employment laws, and employment related policies.
Applicable local, state, and federal laws, rules, and regulations.
Customer service principles.
Research methods.
Project management principles.
Applicable automated financial software packages.
Cash control and revenue collection practices and controls.
Business office procedures.
Employee management procedures and best practices
Skills:
Building and /or maintaining complex spreadsheet models.
Solving highly technical and complex problems associated with accounting transactions, systems, controls, and procedures.
Establishing and maintaining effective working relationships.
Development of issues and findings from forecasting models and financial analyses, utilizing good judgment, critical thinking skills, problem solving techniques and sound decision-making skills.
Delegating, reviewing, and prioritizing work to ensure compliance with standards and due dates.
Monitoring the work of and assisting other finance staff as needed to complete financial transactions timely and accurately.
Effective oral and written communication skills with customers and other County staff and management.
Resolving conflict.
Applying local, state, and federal laws, rules, and regulations.
Working cooperatively with other employees, customers, clients, and the public.
Effectively using a computer and related software applications.
Advanced research and analyses of financial issues.
Recording, analyzing, verifying, reconciling, and reporting accounting transactions for multiple applications.
Managing projects.
Handling multiple tasks simultaneously and strong time management skills.
Exercising professional judgment and discretion.
Education, Experience, Certifications and Licenses Required:
Incumbents typically have a four-year degree in accounting, business, finance, or related field and at least five years of progressively responsible demonstrated general ledger, financial accounting, and analysis experience; OR an equivalent combination of education and experience that provides the required knowledge and skill. Governmental accounting experience is highly preferred. CPA is desirable.
Supervisory Responsibility
This position has supervisory responsibility for 4-6 employees
Work Environment
This is largely a sedentary role; however, some filing, lifting, and carrying may be required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to work in an office environment that is environmentally controlled. The employee must possess sufficient hand coordination to perform keyboarding and data entry, execute arm/hand movements to retrieve work materials and operate a variety of general office equipment. The position is frequently required to sit is frequently required to sit, stand, walk, stoop bend, reach, stand, grasp, reach, grasp talk, hear, see, and lift up to 10 pounds.
*Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
Position Type and Expected Hours of Work
This is an exempt position; days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. or as required. This position may work a flexible, hybrid or compressed schedule at the discretion of the Finance Director.
Travel
Occasional travel will be required (may require driving for travel).