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SalaryGENERAL DESCRIPTION OF CLASS
This is advanced, responsible clerical accounting work. This position is responsible for supervising and maintaining accounting and statistical records. Work requires the performance of advanced clerical duties with minimal supervision and a high level of skill and accuracy. Work includes developing standard operating procedures for completing complex clerical tasks. The work requires a solid understanding of and constant use of a personal computer. Supervisors review work through conferences and reports.
ESSENTIAL FUNCTIONS AND ADDITIONAL FUNCTIONS
- Prepares requisitions and checks requests for payment of invoices and maintains vendor files.
- Verifies daily accounting activity posted to accounts payable, payroll, and general ledger databases and prepares appropriate correcting entries.
- Prepares reports and maintains accounting schedules and other statistical schedules.
- Enters invoices, transactions, and other documents into EBS (Oracle e-Business Suite); verifies the data entered for accuracy and make appropriate corrections as needed.
- Identifies, researches, and reconciles problems with minimal supervision.
- Reviews and enters manual journal and budget entries submitted by user departments and City Manager approval.
- Maintains an ongoing file of unapproved invoices and follows up with user departments and vendors timely, following the Florida Prompt Payment Act.
- Reviews and audits travel advance and reimbursement documents.
- Reconciles vendor statements of account with Accounts Payable records.
- Enters and completes accounting documents (invoices, service orders, payments, accounts payable vouchers, journal entries, etc.) in Ungerboeck Business Management System (USI), verifying the data entered for accuracy and making appropriate corrections.
- Completes and maintains required human resources records within online and paper filing systems.
- May be required to work overtime or alternate hours as necessary for the efficient operation of the department.
- Maintains payroll and benefits deduction system, including maintenance of deduction database and distribution to vendors.
- Issues invoices, collects payments, and reconciles accounts receivable and occupational license billing systems.
- Inputs computer system control parameters and maintenance transactions into the accounting system.
- Works with Internet banking system to perform various actions, including maintenance of payment documents.
- Inputs computer system parameters and maintains transactions within the center's various enterprise systems (i.e., USI, ProVenue, Time Clock Plus).
- Collects and tracks third-party collections for delinquent accounts.
- Completes online Florida State sales tax reporting.
ADDITIONAL FUNCTIONS:
- May perform various non-accounting functions such as maintaining departmental personnel, payroll records, filing, and retrieving documents.
- Assists professional accounting personnel with various aspects of financial statement and budget preparation.
- Works with third-party vendors to reconcile problems with unpaid invoices
- Performs related work as required.
- Position may be designated as Mission Critical.
QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE) AND SPECIAL REQUIREMENTS
- High school diploma from an accredited school or its equivalent.
- Five (5) years of experience in a finance-related field.
An equivalent combination of education, training, and experience which provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.
SPECIAL REQUIREMENTS:
- Must possess and maintain a valid telephone number.
- Must possess a valid driver's license.
- May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.
KNOWLEDGE, SKILLS, ABILITIES AND WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS
- Thorough knowledge of basic bookkeeping and accounting principles and practices and their application to accounting transactions.
- Thorough knowledge of modern office methods, procedures, and equipment.
- Considerable knowledge of and ability to enforce and interpret City and departmental policies and procedures governing payroll and purchasing.
- Knowledge of payroll tax laws, calculations, and procedures.
- Ability to maintain complex financial records and prepare special financial reports and statements.
- Ability to complete work assignments with only limited technical and supervisory assistance and to make decisions independently regarding the means and methods used for the completion of tasks and assignments.
- Ability to make and verify computations with accuracy at a high rate of speed.
- Ability to operate various office equipment, including Microsoft Office.
- Ability to understand and follow complex verbal and written instructions.
- Ability to establish and maintain cooperative and effective relationships with other City employees and the general public.
WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:
- Requires sedentary work that involves walking or standing some of the time, exerting up to ten (10) pounds of force regularly, and routine keyboard operations.
- The job risks exposure to no significant environmental hazards.
- The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.
The City of Lakeland is a drug free workplace. This position is considered a mandatory testing position, which is subject to pre-employment and random drug testing. All City of Lakeland positions are subject to reasonable suspicion drug testing. As a condition of employment you will be required to pass the pre-employment drug test in accordance with Florida Statute 440.102.
THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE
