Accounting Assistant

This position is responsible for the following:

• Printing/Distribution of Invoices and Credits
  • Prepares daily cash deposit. Retrieves deposit information from the bank website, gathers remittance information from multiple sources. Reviews remittances for short payments or other discrepancies.
  • Provide the A/R Specialist with copies of the discrepancies that have been found for review and disposition.
  • Assists with processing daily invoices and credits. By emailing invoices or invoicing on customers portal. Ensuring that the correct modifications or additional information has been included as required by the customer.
  • Provides the AR Specialist with the credits and miscellaneous invoices for review and disposition.
  • Scan and upload all credits, free text invoices and debit memos to Shared drive.

• Processing Debits/Credits

  • Assist with solving discrepancies.
  • Assist with research of customer deductions and short pays, gathering all related info required for resolution, based on the resolution a credit request will be written up for the proper authorization. If it was determined that the short pay / deduction was taken in error payment will be requested of the customer. Providing back up and an explanation as to why the payback is required.
  • Attention to detail and follow -through is very important, to minimize write offs.
  • Ability to negotiate and communicate with other departments is critical for resolving discrepancies.
  • This is important with keeping bad debts and write-offs to a minimum.
• Credit and Collections
  • Performs routine tasks for Credit, including logging all buyer group remits. Provides the AR Specialist with copies of any discrepancies found while logging. Additionally provide a list of skipped (past due invoices. This decreases the amount of time for credit processing or collection of the invoice (s) in question. Very important part of DSO management
  • Prepares and e-mails monthly statements, maintaining credit files and additional support as needed
• Miscellaneous tasks
  • Supports both internal and external audits (quarterly and annually)
  • Runs monthly A/R reports accurately and timely for clean month and year-end closings.
  • Maintain credit logs and provide management for monthly review.
  • Create free text freight invoices for customers as requested.
  • Other projects as requested

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)