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Form of workJob Description
NW Employment Solutions is partnering with a company that makes custom vegetable and corn powders for soup. We are looking for an experienced Accounting Assistant to join an AMAZING TEAM!!
Pay- $25-$28/hr DOE
Schedule- M-F 8:30am-5pm
The Accounting Assistant Supports the company’s accounting function including purchasing, accounts payable, and accounts receivable while following department policies and procedures. This position will cross train in different aspects of the accounting department.
Essential functions/key duties & Responsibilities
- Receives and processes vendor invoices (2-way & 3-way matching) and internal check requests in our internal system; maintains open files for purchase orders (PO), packing/receiving slips for matching invoices. Verifies invoices for quantity, unit pricing, and totals. Obtains approval from appropriate personnel for payment for miscellaneous invoices.
- Prints, verifies, and maintains accounts payable reports, open/aging reports, and disbursement reports.
- Coordinate accounts payable activities with the bank including review of bank submission and exceptions related to ACH, wire and check payments.
- Prepare and submit 1099 tax forms.
- Review Purchase Requisitions (PR) for correctness, including account assignment and cost center, and conversion of the PR into a PO
- Send PO confirmation to PR requestor.
- Order online product or service with the approved PO in hand, ensuring price match and availability.
- Fill out the PO tracking spreadsheet and save the PO copy to a shared file.
- Handle daily emails regarding the status of orders and deliveries and keep the requisitioner advised.
- Resolve discrepancies in the deliveries as notified by the Warehouse.
- Resolve problems with damaged goods or items that need to be returned.
- Answer inquiries and research discrepancies from vendors and or other departments regarding payment status of invoices in a friendly and professional manner. First point of contact with Vendors and works with individuals at all levels in the company.
- Essential participant in month-end close, preparing journal entries, analyze, reconcile and resolve purchasing and payable discrepancies.
- Assist in audits, creating documentation, reports, and other requirements.
- Be discreet with information that is sensitive and confidential in nature including company profitability, cost, and employee data.
- Assists in continuous improvement efforts, projects, and initiatives to achieve results in ongoing incremental gains in quality and efficiency.
- Assist with answering phones, welcoming guests, filing, unpacking various office supplies, setup and cleanup of catered meals, and watering plants.
- Document policies, procedures, and workflow for assigned areas of responsibility.
- Performs other/additional duties and projects that may be periodically assigned.
Qualifications/skills/abilities
- 1-3 years accounting experience or related experience is required.
- 1-2 years manufacturing experience is preferred.
- SAP experience is preferred.
- Must be able to effectively handle projects in a deadline driven environment.
- Ability to prioritize and manage workload with a high attention to details.
- Excellent written and oral communication skills.
- Demonstrated professional knowledge of Microsoft Office Suite.
- Strong skills in Microsoft Excel including formatting, formulas, and pivot tables.
- Display strong work ethic and high integrity.
If you or someone you know is interested in this position, call or text "ACCOUNTING" to Erin at 971-601-4983
