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SalaryCLASSIFICATION TITLE:
ACCOUNT SPECIALIST 1 SALARY:
$46,683.25 - $60,380.89 DEPARTMENT:
Roads Opening Date:
03/18/2024 Closing Date:
03/26/2024 12:00 a.m. LOCATION: Roads Finance
FLSA STATUS: Non-exempt/Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
GENERAL SUMMARY:
Under direction, completes accounts payable processing, typing, filing, report distribution, accident billings. Assists in daily department operations by completing tasks such as; distributing reports, ordering office supplies, processing incoming and outgoing mail, inputting time sheets, maintain department files, answering phones and processing various documents.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Matches invoices to purchase orders; reviews payables for correct account numbers and proper authorization.
Reviews incoming check requests for completeness and accuracy.
Confirms and/or assigns account allocations as needed.
Assures appropriate back-up is attached including budget pages if applicable.
Enters and scans accounts payable documents to the Precision system and Tungsten for payment.
Processes scheduled checks for accounts payable, prepares and maintains associated reports.
Reviews and reconciles vendor statements. Researches any outstanding invoices or discrepancies.
Maintains support schedules for all construction projects working closely with Engineering.
Maintains historical files, reports, and records as hard copy reports and/or electronic copies on designated computer applications.
Maintains communication with vendors regarding invoices and statements, purchasing and other Department of Road employees to ensure efficient flow of documents for timely payments.
Coordinates and maintains internal and external correspondence, forms, form letters, reports, and other documents as needed.
Assists Finance Management with projects, preparation of financial documents, filing and typing.
Assists in daily department operations by completing tasks such as; distributing reports, ordering office supplies, processing incoming and outgoing mail, inputting time sheets, maintain department files, answering phones and processing various documents.
Assures all vendors have a current W-9 on file for purposes of 1099’s.
Assists in the preparation of year-end tax forms.
Inputs journal entries as needed and scans for retention.
Assist with accident billings as needed for property damage occurring on primary and local Macomb County roads.
Performs other related duties and projects as assigned by management.
QUALIFICATIONS:
Required Education and Experience:
- High school diploma or a certificate of successful completion of the General Educational Development Test
- One (1) year of experience with Department of Roads finance operations or three (3) years of finance experience in a related field
Preferred Education and Experience:
- Associate’s Degree from an accredited college or university in Finance, Accounting or related field
- Five (5) years of experience finance experience in a related field
Required Licenses or Certifications:
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Knowledge of:
- Microsoft Word, Microsoft Excel, internet, email, and other related software
- Computer use and other standard office equipment such as; scanners, copiers, fax machines, calculators, and adding machines
- Office administration and bookkeeping procedures
- Accounting principles and practices
- Accounts payable, accounts receivable, payroll and general ledger
Skill in:
- Analytical skills and the ability to think strategically
- Communicating effectively in writing and speaking
- Organizing, planning, and prioritizing work
Ability to:
- Maintain a high level of accuracy with attention to detail
- Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials, and the public
- Work efficiently and accurately in a timely manner to adhere to strict deadlines
- Conduct oneself with tact and courtesy
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Work independently
WORK ENVIRONMENT/CONDITIONS:
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: N/S
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85+ decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand:
Balancing on even or uneven surfaces/ground: F/C
Bending (forward or backward bending at the waist): F/C
Climbing up or down stairs, ladders, scaffolding and platforms: N/S
Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: O
Grasping, gripping, holding, clasping with fingers or hands: F/C
Kneeling to work at low levels: O
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another up to 34 pounds: O
Push/Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: F/C
Walking considerable distances in the facility on multiple surfaces: F/C
Running considerable distances in the facility on multiple surfaces: N/S
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The Administrative and Technical Employees Association (ADTECH) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
About Us
Macomb County is Michigan’s third most populated county, boasting a population of more than 865,000 residents and growing. From the densely-populated southern cities to the rural northern villages, Macomb County possesses a wealth of assets that make it a desirable place to live, work and play! As the county gains in population and cultural diversity increases, initiatives such as the dignity campaign enables us to cultivate a community that embraces all people and celebrates their unique contributions. Through collaborative community-based activities, Macomb County is promoting multiculturalism and inclusiveness.
