Academic Executive Assistant

We are looking for an Academic Executive Assistant to join our team!

This role provides key support to the Executive Director and the Leadership of the organization. The ideal candidate is someone with academic/clinical/research knowledge who is organized, conscientious, meticulous, and driven. They will also provide assistance and organization for a host of individual and organizational activities.

Responsibilities:

• Executive Director Support
  • Act as the point of contact between the Executive Director and internal/ external stakeholders.
  • Manage and coordinate calendars for Executive Director including clinical, academic, and organizational across all roles.
  • Manage communications regarding Executive Director’s professional relationships including: University relations, sponsor relations, regulatory and government agencies, and communications for University clinical and administrative activities.
  • Coordinate and assist the Executive Director with professional travel arrangements and submit appropriate paperwork for reimbursement.
  • Monitor and manage all professional credentialing, accreditation, and licensing renewals and appointments.
  • Manage timelines and submission for abstracts, manuscripts, and presentations.
  • Provide editorial support for abstracts, manuscripts, and presentations including co-author edits, references, and figures.
  • Perform general administrative tasks such as document preparation, filing, copying, scanning, and faxing.
  • If needed, attend key project and leadership meetings in support of the Executive Director including understanding and responding to questions, taking key notes and helping action a response with the Executive Director.
  • Understand data privacy (e.g. PHI, CPC confidentiality, personal data) and maintain all information in strict confidence.
  • Other duties as required.

• Board of Directors Support
  • Provide expert level support pertaining to the Board of Directors and CPC organization structure, rules and requirements.
  • Function as the primary lead for communications, meeting organization, logistics, meeting minutes, resolutions, and other support of the Board of Directors.
  • Other duties as required.

• CPC Support
  • Arrange conference calls and meetings, including catering, venue, scheduling, etc. with support of the CPC Meeting Coordinator.
  • Organize and support the weekly Leadership Committee meetings, organize content creation, document minutes and tasks.
  • Manage academic and CPC social media and public relations posts.
  • Work with Business Development to coordinate calls and communications with existing and potential clients.
  • Work with Operations and Faculty teams to coordinate key leadership meetings including meetings at congresses.
  • Other duties as required.

Qualifications:

• High School Diploma or GED accepted; however, an advanced degree (e.g. Bachelor’s, Masters) is preferred
• Minimum 5 years of experience in an applicable role
• Experience in the academic and/or research domains
• Exemplary work ethic, sound judgement and ability to maintain professional demeaner in all circumstances
• Ability to independently prioritize requests and proactively respond with updates
• Exceptional interpersonal communication skills
• Strong writing and editorial skills
• Excellent organizational, leadership and problem solving skills
• Excellent planning and time management skills and attention to detail
• Advanced computer skills and experience with EndNote and MS Office Suite (specifically Word, Excel, Outlook, PowerPoint)
• Flexibility and adaptability to change
• Ability to work as a member of a team

Note: Viable applicants will be required to pass a background and education verification check.

In-Office Presence: 100%

Targeted Compensation: $23.75/hr – $28.85/hr

About CPC:

The Colorado Prevention Center (CPC) is an independent non-profit that is affiliated with the University of Colorado School of Medicine. It is an Academic Research Organization which performs all of the clinical research activities that a Contract Research Organization (CRO) would perform, but with goals of leading cutting-edge research and cultivating the next generation of academic clinician scientists rather than profit generation.

CPC offers full service clinical trial design, oversight, and management with rapid access to Key Opinion Leaders in a variety of therapeutic areas. With over 30 years of experience, CPC has provided services to over 150 clinical trials in a variety of indications, with an emphasis on cardiovascular, wound healing, diabetes and more.

CPC has expertise in managing clinical trials from a variety of funding sources including Industry, NIH, and Investigator Initiated trials.

CPC Community Health focuses on innovative programs that reach into communities to help people find effective ways to become active, empowered and healthy. http://www.cpccommunityhealth.org/

CPC offers:

• Comprehensive benefits package (medical, dental, vision, life, STD, LTD etc.)
• Matching 401(k) plan (dollar for dollar up to 4% of your eligible compensation, fully vested immediately)
• 10 paid holidays
• 15 - 25 vacation days based on tenure
• Paid sick time (2.67 hours accrued bi-weekly up to a maximum of 80 hours) 
• In-suite exercise and relaxation room
• Monthly fun events (e.g. team building activities, games, charitable events, potlucks, picnics)
• Flexible and remote work schedules

An Equal Opportunity Employer

CPC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, gender identity, veteran status, marital status, sexual orientation, age forty and over, disability, genetic information or any other status protected by applicable federal, state or local law. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act (ADA) and certain state or local laws. If you need assistance, please email our Human Resources team at careers@cpcmed.org.