Academic Affairs Support Specialist

Posting Details
Posting Summary
Working Title
Academic Affairs Support Specialist
Role Title
Education Support Spec II
Role Code
29143-FP
FLSA
Nonexempt
Pay Band
03
Position Number
280W1111
Agency
Northern VA Community College
Division
NV280-Exec VP Academic & Student Svs
Work Location
Fairfax County - 059
Hiring Range
$25/hr
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Flexible: 20-29 hours per week depending on program needs; Monday through Friday between 8:00 am and 5:30 pm EST (occasional evenings and weekends as needed).
Sensitive Position
No
Job Description
Job Description: The Support Specialist performs administrative functions and duties to support Honors, Study Abroad, Transfer, and other academic initiatives.
You must reside in Virginia, Maryland, or the District of Columbia for this position.
Duties and Tasks:

• Coordinate the collection and processing of student forms for Study Abroad, Honors, and college-wide transfer events.
• Coordinate student participation for college-wide transfer and Honors events.
• Serve as the primary point of contact for students interested in Study Abroad.
• Assist with event scheduling, organization, delivery, and promotion.
• Prepare correspondence, forms, reports, flyers, newsletters, etc.
• Receive and manage documents and files; collect and organize data; maintain confidentiality.
• Support data analysis for academic initiatives.
• Create and update databases and other record-keeping systems; maintain a variety of records.
• Collaborate effectively with a diverse team and various stakeholders.
• Completion of other duties as assigned.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSA's:

• Ability to plan, organize, coordinate, and track multiple projects and tasks.
• Ability to problem solve (i.e., apply logical sequences to analyze and resolve issues) and to exercise independent judgment.
• Ability to work with a diverse student population.
• Ability to work independently and as a collegial member of a diverse team.
• Ability to support event planning, logistics, and delivery.
• Excellent oral and written communication and interpersonal skills.
• Knowledge of standard business protocol and office systems and procedures.
• Knowledge of word processing, database, and spreadsheet software, including the MS Office and Google suites.

Required Qualifications:

• Experience creating databases.
• Experience working with confidential documentation.
• Experience working with students.
• Experience planning major events.

Additional Considerations
Additional Considerations

• Experience working in higher education
• Experience with academic advising

Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
n/a
Posting Detail Information
Posting Number
WGE_1741P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
12/18/2023
Job Close Date
01/08/2024
Open Until Filled
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/68683