Warehouse Administrative Assistant

Company Overview:

Lash Op Co, LLC DBA Performance Beauty Group (PBG) is a Private Equity owned holding company that invest in cosmetic brands with a focus on eye and colour cosmetics. PBG invests in these brands to facilitate their growth in the Direct to Consumer (DTC), Retail and Distributor channels both in the domestic and international markets. As part of that strategy Performance Beauty Group is building out the marketing, operational and supply chain functions of the organization to facilitate fast growth and operational excellence.

Job Summary:

The Warehouse Administrative Assistant provides support to the Director of Warehouse Operations, Warehouse leadership team and Human Resources Business Partners. Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, preparing reports, ordering supplies, or providing information to callers.

Role Responsibilities:

· Answer telephones and screens callers to provide appropriate solutions and/or, take messages, or transfer calls to appropriate individuals.

· Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs. Maintain a sign in log and follow all appropriate safety procedures.

· Create, maintain, and enter information into applications and spreadsheets for daily, weekly, and monthly production, labor, safety, financial, and employee reports.

· Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expenses, statistical, or monthly reports.

· Schedule and confirm appointments for clients, customers, or supervisors.

· Coordinate meetings and special events, such as luncheons or employee family events.

· Supports human resources processes by scheduling appointments and administering tests.

· Orders and maintains all supplies used in the facility.

· Processes all invoices for facility expenses. Tracks until they have cleared the A/P process. Reconciles statements. Completes monthly budget analysis and reconciliation.

· Specialized project work as needed.

Competencies:

· Detail Oriented

· Collaborative with good interpersonal skills

· Time Management, planning and prioritizing

· Highly ethical behavior and maintain confidentiality

· Critical thinking

Education / Certifications:

· High school diploma or equivalent

· Bachelor’s degree a plus

Experience / Abilities:

· 1-3 years of directly related experience.

· Must be able to prioritize workload with exceptional organizational and time management skills

· Very strong analytical and communication skills (verbal and written).

· Proficient with MS Office tools such as Excel, Outlook, PowerPoint and Word.

· Experience with warehouse management systems preferred.

· Must be trustworthy and handle highly confidential information with the utmost care and discretion.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Employees are regularly required to talk and hear.

· Employees are frequently required to stand, walk, use hands and arms to reach for items and / or materials.

· Employees are occasionally required to lift office products and supplies, up to 35 pounds.

Travel and Hours:

· Onsite at our Fort Worth, TX facility M-F with occasional weekends as needed and/or overtime.

· Legally able to work in the United States

EEO Statement:

It is Company policy to provide equal opportunity in employment, development and advancement for all qualified persons without regard to age (40 and over), ancestry, sex/gender (including gender identity, gender expression, pregnancy, childbirth and related medical conditions), color, marital status, registered domestic partner status, medical condition, genetic characteristics/information, national origin, physical or mental disability, race, religion (including religious dress and grooming practices), sexual orientation, military and veteran status, or any other classification protected by applicable law.

Job Type: Full-time

Pay: $21.50 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Language:

• English (Required)

Work Location: In person