Vla School Clerk

JOB TITLE: VLA School Clerk

Mission:

It Takes A Village Family of Schools is dedicated to providing high-quality, culturally responsive education and life-empowering social services that inspire students and families to positively transform and advance their communities, nation, and world. ITAV programming puts diversity appreciation and social justice at the heart of this mission as key factors in empowering our communities.

Position Summary:

The School Clerk is an integral role that is responsible for setting the tone for our organization’s unique culture and working environment. Under the general direction of the school principal, performs a variety of office support tasks including answering telephones, filing, copying, posting, data entry, typing, word processing, as well as other functions to support daily operations.

Duties and Responsibilities:

• Serves as a receptionist and greets and directs visitors and calls to appropriate staff/department

• Prepares and types a variety of original correspondence, memorandums, and reports using a computer

• As directed by the school principal and/or the principal’s designee: sorts, and distributes incoming mail, packages and school correspondence

• Schedules appointments for school administrators; receives and places telephone calls for school personnel

• Responds to inquiries from students, parents and guardians and the general public concerning school operations and activities;

• Maintains history and attendance records of students;

• Maintains enrollment records and processes student transfers

• Receives and compiles periodic reports student attendance and enrollment,

• compiles and forwards student transcripts to appropriate parties

• Effectively present information and respond to questions from administrators, staff, parents, and the general public.

• Take meeting admin notes if needed

• Creates signs for holiday and programming, as well as updates to all displayed documentation monthly, quarterly, annually, or as needed

• Assist with inventory and stocking supplies

• Complete a daily cleanliness check(s) of all common areas and ensure all supplies are stocked in these areas.

• Keep work area clean and organized

• While closing checks all points of entry to ensure they are secure

• Other duties as assigned

Qualifications/Requirements:

• Proficient in Microsoft Office (Word, Excel, Powerpoint), Adobe, Google/Gmail Office

• Exceptional multi-tasking organization and customer service skills are required

• Professional attitude and appearance is required

• Must demonstrate good concepts of grammar and punctuation usage

• Must type 45 words per minute with fewer than 10 errors

• Bilingual in Spanish and English preferred

• HIgh School or GED equivalent required; Associates Degree preferred

• Must be at least 21 years of age or older

• Must complete a current background check and physical, including TB

• Must have a current and valid form of identification

Physical Abilities and Working Conditions:

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school administration, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods. Hearing: Ability to tolerate exposure to noisy conditions.

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.