University Recruitment Administrative Assistant

Idaho National Laboratory is hiring a University Recruitment Administrative Assistant to work on our Talent Acquisition team. Reporting to the University Recruiting Manager, you will work a 9x80 schedule located out of our Idaho Falls facility with every other Friday off. Remote or Hybrid work opportunities may be available for this position.
Responsibilities Include:

• Communicate with multiple departments, Admins, and University Recruiters to ensure all required documents are complete and students are ready to start on their scheduled day
• Assist with Taleo and the application process
• Coordination with Security on the background check and badging process
• Facilitate different processes and protocols for applicants
• Coordination with medical for drug-testing and medical reviews
• Ensure complete Position Descriptions for new hires
• Enter and track candidates in Service Now and SAFE
• All data entry into HCM (including new hire, status changes, telecommuting, housing stipends and terminations
• Coordination with Payroll
• Coordination with Travel
• Ensure all files are complete
• Close out and upload files into EDMS
• Support other TA admins and recruiters in preparing shipments for recruiting events
• Maintain confidentiality of sensitive information

Minimum Requirements:

• High school diploma or equivalent plus at least four (4) years of relevant experience.
• Experience supporting HR and/or Talent Acquisition is ideal

Job Information:

• Salary Grade: AS0300 - 150 ($44,004 - $70,392)
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Comprehensive Relocation Package
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.
Growing INL: An Overview of New Facilities and Capabilities
INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.
Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.