Administrative Assistant

We are looking for an Administrative Assistant to work with our Controller & Owner in a supporting role. Your role is to assist in Office and Administrative duties including data entry, filing, preparing documents, and helping with daily office tasks. Previous experience as an Administrative Assistant would be an advantage. A successful Administrative Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. As members of the office staff, you and the Controller should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the support person for office duties including: mail, filing, data entry, etc.
• Help to maintain the office condition and arrange necessary repairs
• Partner with the Owner/Controller to update and maintain office policies as necessary
• Assist in organizing office operations and procedures
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Liaise with facility visitors
• Assist in planning in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Administrative Assistant
• Knowledge of office responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines
• Familiarity with email scheduling tools
• Familiarity with Excel Spreadsheets
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person