Tsus State College Polk County, Administrative Assistant

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215.

TSUS State College Polk County, Administrative Assistant

201500208P

02/12/2024

Yes

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resume and Cover Letter is required. Unofficial transcripts required prior to campus interview, official transcripts required upon hire. Your application for the position will not be complete until you receive an online confirmation number at the end of the of the process of applying for a position.
In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College-Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment.
If you have questions, please contact the Human Resources Office at (409) 984-6237 or (409) 984-6259.
LSCPA’s Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46).
Lamar State College-Port Arthur is an E-Verify Employer. EEO/AA

The Administrative Assistant provides support services for the Director of TSUS State College Polk County Center as well as welcomes visitors and new and prospective students to the State College Polk County Center. The Administrative Assistant is responsible for offering excellent customer service that aligns with the TSUS State College’s mission and goals.

H.S. diploma or equivalent required. Requires one to two years of similar work experience. Must possess excellent customer service and communication skills.Working knowledge in Microsoft Office applications, office administrative procedures, desktop and laptop computers, copiers, scanners, and normal office equipment
Possess good time management skillsFamiliar with Learning Management System (Blackboard, preferred)Familiar with social media and webpage

Experience in higher education setting.
Associate’s degree.

$35 - $38K

Serve as Administrative Assistant for the Director; triage incoming communications and appointment requests; schedule face-to-face and/or virtual meetings or appointments, as appropriate; receive and triage telephone calls; manage and monitor Director’s calendar;

Serve as receptionist for the site, greeting and assisting all in-person guests as well as answering the front office phone

Take minutes, distribute via Adobe Sign, and store/retain documents needed for meetings and events, as requested

Prepare documents/forms needed for the Director, as requested

Maintain budget for the site operations: Enter budget requisitions, manage invoices and purchase orders, and maintain records of available budgets for all departments of the Center

Collect, process, and distribute vacation and sick leave requests for Center employees

Open, sort, and route Center’s mail; Process and post outgoing mail and other materials

Make travel arrangements for the Director and complete appropriate forms, requisitions, and vouchers

Assist at selected on-campus and off-campus events and functions, as requested

Plan and assist with registration, faculty conferences, meetings, and campus events, as requested

Assist in preparation, proofing, and printing/displaying of all Center publications

Monitor and report facility, IT, and security needs to designated personnel at the TSUS State College

Monitor supplies for the Center, including classrooms, and order/replenish, when necessary

Maintain an up-to-date list of all active academic and technical programs that are taught at the Center (sorted by TSUS State College), including course requirements

Assist TSUS State College Administrators with the faculty hiring process, including but not limited to issuing and collecting hiring documents to prospective faculty members, initiating and routing faculty credentialing forms, requesting and collecting required official transcripts

Assist in maintaining the Center’s webpages and blackboard channels or pages

Assist faculty with textbook selections, vita uploads, and syllabus anomalies

Maintain knowledge of the general policies and procedures of the TSUS State Colleges

Assist with the creation, packaging, and distribution of resource materials for student recruitment and retention

Respond to student inquiries and questions via email, as needed

Assist in arranging on-site college visits for potential students and visitors

Serve as backup testing administrator, as needed

Assist in maintaining the Center’s calendar of events

Assist in maintaining the Center’s web pages and social media postings

Maintain inventory of office and classroom supplies and equipment and replenish, as needed

Support faculty hiring and onboarding activities

Assist in preparing and issuing hiring, payroll, and leave documents

Maintain knowledge of the general policies and procedures of the TSUS State Colleges

Performs all other duties, as required and/or assigned