Trade Show & Events Specialist

Clear-Com, an HME company, is a trusted global provider of professional real-time communications solutions and services since 1968. We innovate market proven technologies that link people together through wired and wireless systems.
Clear-Com was first to market portable wired and wireless intercom systems for live performances. Since then, our history of technological advancements and innovations has delivered significant improvements to the way people collaborate in professional settings where real-time communication matters. For the markets we servebroadcast, live performance, live events, sports, military, aerospace and government our communication products have consistently met the demands for high quality audio, reliability, scalability and low latency, while addressing communication requirements of varying size and complexity. Our reputation in the industry is not only based on our product achievements, but also on our consistent level of customer engagement and dedication to delivering the right solutions for specialized applications, with the expertise to make it work. Around the globe and across markets, Clear-Com's innovations and solutions have received numerous awards and recognitions for ingenuity and impact to customers. At Clear-Com you will have the opportunity to learn and grow while developing our future products. Come join our team!
Clear Com is currently recruiting for a Trade Show & Events Specialist. In this role, you will be coordinating logistics and brand/product presence for Clear-Com at industry Trade Shows and events while streamlining processes and ensuring efficiencies in shipping, logistics and communications.
What you will do in the position:
Logistics Coordination

• Coordinates logistics, potential venue locations, and deliverables for Clear-Com tradeshows, Partner events, and other Clear-Com events.
• Works with vendors on coordinating deadlines, on-site needs, and other logistic needs.
• Schedules and tracks domestic and international shipments to shows and other events.
• In conjunction with Regional Sales Manager, plans and coordinates smaller regional tradeshows (domestic and international).
• Attends select tradeshows to assist with setup, onsite vendor management, registration, catering, and post-show packing and shipping.
• Stages equipment and promotional materials for shipment.
• Tracks and monitors expenses for tradeshow and event budgeting purposes.
• Coordinates post-show activities, including but not limited to: uploading leads into the CRM system, sending follow-up emails, unpacking shipments, etc.
• Assist with coordinating, attaining quotes, and ordering marketing materials, giveaways, and properties, such as popup booths, banner stands, collateral printing, etc.

Equipment Organization

• Maintains accurate records of demo stock inventory and tracking.
• Identifies the need for additional products or materials and places orders for new equipment, replaces demo stock that has become outdated, and removes demo stock from inventory as needed.
• Coordinates shipments of demo equipment to field staff or for tradeshow and event needs.
• Ensure all products and materials are labeled and grouped.
• Maintain and organize the marketing demo stock closet and staging room.
• Structural Oversight of Tradeshow Program.
• Classifies tradeshows/events to determine the level of effort and resources needed for each show.
• Identifies opportunities to streamline logistics, shipping costs, planning processes, and more.
• Gathers feedback from onsite teams to improve the presentation of the Company's products, solutions and brand.

Communication

• Schedules meetings with the key stakeholders before the start of planning to determine needs, scope, and goals for each tradeshow or event.
• Communicates key dates and information to the technical set-up team and/or booth builders.
• Writes up a summary of all show or event-related information into a Staff Handbook, to be distributed before the show.
• For major shows, schedules an onsite pre-show meeting at the Company's booth.
• Schedules and runs debrief meetings after tradeshows to gather feedback for future shows.
• Works with Marketing department team members to request necessary graphics, presentations, collateral, and other items needed for tradeshows.

What you will need to succeed in this position:

• Knowledge of Trade Show logistics and event coordination.
• Attention to detail, accuracy, and deadlines required; Organized, able to manage multiple priorities.
• Ability to act independently and exercise good judgment and discretion.
• Able to pivot quickly based on business needs.
• Proven experience in identifying opportunities for reducing time and cost with tradeshows.
• Experience managing inventory of supplies and hardware.
• Strong communication skills, written and verbal, and ability to work effectively in a fast-paced team environment.
• Demonstrate strong project management skills.
• Experience in merchandising and/or product presentation - Preferred.
• Able to contribute to a high-performing team.
• Experience working with vendors/3rd parties.
• Experience with manufacturers of hardware-based B2B solutions - Preferred.
• 5years organizing Trade Shows, Ideally including international shows.
• BA or BS (college graduate) - Preferred.
• 15-20% Domestic travel with occasional International travel.

Pay Range: $74,925.00 to $99,900.00. This is the pay range we reasonably expect to pay for the role. This may vary depending on experience and other factors. Our benefits package includes tuition reimbursement; 3 weeks paid vacation your first year, paid holidays, medical, vision and dental coverage, pet insurance, life insurance, and 401K contributions.
The work environment described here are representative of those that an employee would work within. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. This job requires frequent contact outside the department or company and the noise level in the work environment is usually quiet to moderate with occasional loud noise.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to handle or manipulate objects. The employee is regularly required to talk or hear, stand, walk, sit, work with computers, office equipment, and reach with hands and arms. The employee is occasionally required to climb or balance, and stoop, kneel, or crouch. The employee will occasionally lift and move up to 10 pounds, 50 pounds with assistance. May occasionally be required to reach overhead for object or to perform work. May occasionally be required to forcefully grip objects.