Events And Office Specialist

DEPT: Brehm Center

HOURS: 20 per week

STATUS: Non-exempt

FT/PT/TEMP: Part time

REPORTS TO: Project Management and Marketing Manager

LOCATION: On Campus, Pasadena, CA

Brief Description:

An integral member of the Brehm Center team, the Events and Office Specialist will serve as the “front door” of the Brehm Center, maintaining a presence on campus, supporting all administrative and event planning needs of our multiple initiatives (Brehm Film, Brehm Preaching, Brehm Visual Arts, and our cohorts).

Administration (50%)

• Calendaring for Executive Director and Project Management and Marketing Manager

• Booking Travel

• Events administration in communication with Project Manager and team

• “Front Door” of the Brehm Center, fielding inquiries and sending them to the appropriate persons

• Maintain and reply to all BrehmCenter@fuller.edu emails and advise students and Learners on how best to engage with the Brehm Center

• Assist Project Manager with internal project briefs and external marketing needs, including sending e-news, and posting social media posts.

• Keep track of leads and contacts who expressed interest in a Brehm program or degree.

• Manage content calendar (emails, socials, blog, etc) with the support of the Project Manager.

Programming and Events (50%)

• Manage all details for conferences and events (including, but not limited to: annual conferences, workshops, lectures, fundraising events, and donor meetings)

• Events marketing in partnership with Project Manager

• Recruit sponsorships for Brehm events, and maintain a database of past sponsors

• Serve as primary liaison for churches and nonprofit partners who may host or sponsor events

• Book sites, manage catering, room setup, parking, print materials, and speaker hospitality for all events

• Develop and maintain broad network of partnerships with vendors

Knowledge and Skills Required:

• Bachelor’s degree required.

• Understanding of the mission and vision of the Brehm Center and ability to focus on events that are mission-centric

• Minimum two years’ experience in event planning

• Ability to set aside preferences in order to offer welcome to others

• Ability to think ahead and anticipate the needs of others

• Ability to maintain brand coherence in all marketing materials for programs and events

• Excellent people skills, with pleasant, patient, professional manner

• Ability to work efficiently independently and in collaboration within a team

• Ability to handle multiple tasks concurrently

• Ability to initiate and maintain direct communication

• Flexibility in responding to changing priorities
  

Additional Remarks:

• Must be willing to abide by Fuller Community Standards

• This is a hybrid position, primarily working from the Pasadena campus with some availability to work from home.
  

Pay Scale:

• Salary rate the seminary expects to pay: $25.00 - $28.00 per hour

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.