Total Rewards Administrative Assistant

This role is a great opportunity to support an important part of Leidos Total Rewards program, at a pivotal moment in our evolution. Our Benefits Administrator will support our Retirement team as well as our Health & Welfare team and Global Benefits consulting practice, learning about a wide-variety of plans and programs supporting the physical, mental and financial wellness of 47,000+ employees world-wide. While mostly administrative in nature (85%) this role does provide an opportunity to manage several vendors for our health and welfare programs (15% of role) and could be a stepping stone to a professional career in Benefits.
Benefit Vendor Management Responsibilities

• Attend weekly or bi-weekly status calls, resolve and/or escalate employee issues, manage systems/data workflow, work with Strategic Sourcing and other internal stakeholders to manage annual renewals and other minor contract issues for:
  • Health Mgmt Resources (vendor supporting weight loss, healthy eating/coaching)
  • Tobacco Cessation Program (managed through a third-party vendor)
  • Benefits Recovery Group (vendor handling our medical/Rx subrogation claims)
  • Dependent Eligibility Verification Process (current vendor is Qualcom/Budco but we are in the process of putting this business out to bid)
  • Adoption & Surrogacy Benefits (currently administered by Inspira Financial, formerly Payflex)

Support Function-Administrative Work

• Support of our Executive Compensation Team:
  • Audits (e.g. pulling 180 Payroll screen shots, 7-8 times a year) and responding to requests for information
  • Employee leave vacation balance payouts for legacy L3Harris employees
• Support of our Benefits Team:
  • Attend Weekly Retirement and H&W Team Staff Meetings and take notes re: current and future projects and issues
  • Attend Monthly HR Projects Collaboration Calls, updating the HR community re: the Benefit Team's current and future Retirement and Health & Welfare Projects
  • Manage the Leidos H&W, Leidos Retirement and QTC (a Leidos subsidiary) Benefits Mailboxes
  • Support our retirement plans and their participants by gathering data necessary for annual IRS testing, EE/former EE inquiries re: retirement balances and contributions for non-US plans
• Support of the Total Rewards Team:
  • Manage Invoices, Funding Wire transfers, NPOs (submit requests and track payments)
  • In Person Meetings - Organizing the logistics of annual/quarterly vendor meetings; in-person strategy meetings (3-4); ad hoc meetings as needed
  • Mail (manage incoming and outgoing)
  • Vendor Report/Data Management
  • Order Support: On-boarding/Off-boarding and general orders (computers, monitors, phones, etc)
  • Travel and Expense Reporting in Concur-support travel, submission for reimbursement, and any audit requests for Team

Basic Qualifications

• Great organizational skills, detail oriented, must be comfortable asking questions and presenting information to large audiences (internal HR).
• MS Office suite of software skills must be strong (charts and graphs is MS Word, Intermediate Excel, MS PowerPoint)

Preferred Qualifications

• Some Benefits experience is definitely a plus.
• Advanced MS Excel skills would also be helpful.

Original Posting Date:
2024-02-20
While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
Pay Range:
Pay Range $53,950.00 - $97,525.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.