Temporary - Part Time - Billing Specialist

Mansfield Service Partners is looking for a TEMPORARY PART TIME Billing Specialistfor our Marine Fuels Division for our Houston, TX location.

The Billing Specialist is responsible for processing and analyzing daily billing for the Marine Division while maintaining positive and communicative relationships with customers. This position will also work closely with credit department to mitigate credit exposure and risk department to assist with accurate costing and allocation of purchased goods for resale.

Responsibilities

• Generate sales invoices daily for dock and midstream fuel, lubricants and other services while minding turnaround deadlines for invoice distribution to internal and external customers
• Input confirmed jobs-in-progress to ERP system day of confirmation to assist with projections and other reporting
• Record and monitor inventory via ERP system and external reports to establish availability and cost of fuel
• Provide excellent customer service through timely resolution of billing questions, disputes or any other business requests posed by the customer
• Analyze profitability of job prior to conclusion of billing process. Collaborate with sales and purchasing departments to resolve issues and minimize credit memos
• Work closely with credit department before delivery of product to assess customer standing and minimize risk of credit exposure
• Generate weekly profitability projections report for multi-level management review
• Develop broad understanding of all processes and data flows related to billing to enhance analytical and problem-solving capabilities, billing accuracy and ability to identify and improve process inefficiencies
• Complete monthly reconciliation of open sales orders
• Generate credit memos and rebills as necessary
• Maintain thorough and organized records for all billing activity
• Other duties as assigned:
  • Assistance with entry of month end physical inventory counts
  • Assist risk department on ad hoc assignments
  • Research of aged Accounts Receivables/Accounts Payables

Other Duties as Assigned

Position Requirements

Formal Education & Certification

• High School Diploma
• Associates or Bachelor’s degree preferred

Knowledge & Experience

• 3 (three) plus years of invoicing and cash collection experience, a plus
• Prior experience hedging inventory and fuel management, a plus

• Experience with Sage 100 a plus
• Knowledge of Microsoft products, ability to operate a telephone, copier and postage machine

Qualifications & Characteristics

• Excellent written and verbal skills
• Must be detail oriented and able to work in a fast paced environment

• Attention to detail with strong analytical skills
• Must possess effective written and oral communication skills
• Must have excellent interpersonal skills and problem-solving techniques and skills
• Strong teamwork skills

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.