Temporary Office Assistant

POSITION CODE: 6854

DEPARTMENT/ADMINISTRATION: Human Resources

APPOINTMENT: Staff, Non-Exempt, Part-time.

Note: Assignments will vary in duration and hours per week. Incumbents may be eligible for benefits, depending on the assignment.

SALARY RANGE: $16.00 - $18.00 Hourly

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD: Six (6) Months

AVAILABLE: Immediately

POSTING DATE: March 11, 2024

APPLICATION DEADLINE: Open Until Filled, Apply Immediately

Definition of Classification:

The Temporary Office Assistant provides administrative support as needed. This position is established to hire and manage temporary personnel who can be placed on temporary assignments throughout the University for a limited time. The University has created a temporary applicant pool to help departments fill a temporary need within various departments.

This position is not intended to serve in any one assignment for longer than six (6) months but may be extended up to one (1) year. The University makes no guarantees or commitments of providing continuous work and eligibility for subsequent assignments and is contingent on satisfactory performance of past assignments. Incumbents in these positions will gain experience which may provide them with skills sets that are at times sought for vacant entry level positions at the University through a competitive recruitment process.

Some positions require flexibility to work evening and weekend hours as well as the ability to travel, as required, and will be noted on the job posting.

Employment is at-will and assignments can be terminated at any time, with or without cause.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Typically, types, files, sorts, and processes materials; processes and maintains records; composes and edits reports and correspondence; gathers information; provides information to student, internal and external community; receives and records payments; operates a variety of equipment, including, but not limited to, computers, duplicating machines, and calculators; and prepares and completes a variety of forms and documents.
• Assists the public, students, administrators by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for information by consulting various available sources.
• Maintains informational or operational records; answers telephone and assists callers by providing information, taking messages, or routing calls to others.
• Posts data, types, encodes, and transmits alphanumeric and numeric data from source documents; keys in commands to locate files; enters, stores, retrieves, and deletes information to update records and/or databases.
• May verify the accuracy of information entered, and correct errors in transmission.
• Serves as a receptionist and schedules appointments.
• Performs other related duties and special projects as assigned.

Qualification Guidelines

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

Required

• High School diploma.
• Minimum one year of clerical experience.
• Skill to type 40 words per minute may be required.
• A valid California Class C CA drivers’ license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class “C” driver’s license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).

Preferred

• Completion of business courses from an accredited college or university in a closely related field.

Knowledge and Skills:

• Knowledge of correct grammar, spelling, and punctuation.
• Knowledge of office procedures, including preparing correspondence and reports.
• Knowledge of indexing, and cross-referencing methods.
• Knowledge of equipment used in information processing.
• Excellent verbal and written communication skills.
• Understand and follow written and oral instructions.
• Basic knowledge of mathematics.
• Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing priorities.
• Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint.
• Ability to operate standard office equipment.
• Ability to work cooperatively with co-workers, supervisors, and with on and off campus contacts.
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
• Ability to exercise independent judgment and initiative.
• Deliver great customer service.
• Ability to work effectively with confidential information.
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Physical Requirements/Working Conditions:

Working Conditions:

Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort. Requires flexibility to work evening and weekend hours as well as the ability to travel, as required.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for an accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

INFORMATION REGARDING COVID-19: New employees are required to submit proof of having received the full course dose of an approved COVID-19 vaccine or submit an exemption request for medical or religious reasons within sixty (60) days from your date of hire.

FOR MORE INFORMATION VISIT

http://www.redlands.edu/human-resources/employment/

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)