On-Call Temporary Office Assistant

ABOUT US:
The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.
OUR MISSION:
EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.
OUR VALUES:

• Respect - We honor the land we steward, each other, and the park visitors we serve.
• Resilience - We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships - Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness - We communicate openly, honestly, and reliably.
• Transparency - We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

WHY WORK FOR EBRPD?

• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Free on-site parking.

THE OPPORTUNITY:
The Park District seeks to fill aTemporary On-Call Office Assistant (working up to 37.5 hours a week) The Temporary On-Call Office Assistant will work at the Park District's Administrative Office, 2950 Peralta Oaks Court, Oakland, CA. The hours for theOffice Assistant position are Monday - Friday, 8:30 a.m. - 5:00 p.m.
WHAT YOU'LL BE DOING:
Under supervision, provides a variety of routine to difficult office support services to various District departments. The Temporary On-Call Office Assistantis the journey-level class of this series, fully competent to independently perform a variety of office support functions. Positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Specific duties will vary with the department to which assigned.
IDEAL CANDIDATE:

• Will have previous receptionist experience.
• Effective communications skills
• Able to work independently
• Multitask and time management skills

The essential functions of this series include, but are not limited to: acts as receptionist and receives and screens visitors and telephone calls, takes messages or personally handles the call, such as, schedules school or other groups for interpretive programs, and provides factual information regarding District and/or assigned department activities and functions; types correspondence, reports, forms and specialized documents related to the functions of the assigned department from drafts, notes, dictated tapes or brief instructions, using a word processor; proofreads and checks typed and other materials for accuracy, completeness, compliance with District and departmental policies, and correct English usage, including grammar, punctuation and spelling; prepares and updates a variety of reports, which may require the use of arithmetic calculations; researches, compiles and provides tracking for information and data from departmental files, records and reports; maintains records and processes forms, such as payroll, purchase requisitions and other forms related to the assigned department.
OTHER FUNCTIONS & DUTIES
Other functions and duties related to this role will include: enters and retrieves data and prepares reports from an on-line or personal computer system, following established formats; reviews computer-produced reports for accuracy and makes corrections as required; operates standard office equipment; performs such office support activities as opening and distributing mail, processing outgoing mail, arranging for the repair of equipment, transmitting information, ordering office supplies, and keeping reference or brochure materials up to date.Equivalent to graduation from High School; and two years recent, relevant clerical or general office experience dealing with the public.
Knowledge of:
Modern office practices and procedures, including the operation of data processing and personal computer systems and other standard office equipment; correct English usage, including spelling, grammar and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic arithmetic. Skill in organizing and maintaining office files and records, making accurate arithmetic calculations; typing a minimum of 45 net words per minute for Office Assistant; typing a minimum of 50 net words per minute for Senior Office Assistant.
Ability to:
Perform detailed clerical work accurately; use initiative and sound independent judgment within established guidelines; understand and carry out oral and written directions; prioritize work and coordinate several activities; establish and maintain positive and cooperative working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal and external customers.
Depending on assignment, position may require the ability to take verbatim notes, either via dictation, speed writing, or dictaphone/tape recording transcription. Also depending on assignment, position may require the ability to train others in work procedures and the ability to plan, assign, review and evaluate the work of others.
CONDITIONS OF EMPLOYMENT

• All East Bay Park Regional District employees are required to be fully vaccinated against COVID-19 as a condition of employment.
• A valid California State driver's license is a condition of initial and continued employment in this position.
• The selected candidate must pass the Park District's Level 1 background check, which consists of a background check, professional references, and employment verification. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.

SALARY RANGE: The starting pay for this position will be $32.40/hour (Step A of the salary range).
Application materials for these positions consist of two (2) required parts:

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user of the system. If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
Notification: All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
Equal Opportunity Employer:
The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
Employment Type: Full-time (37.5 hrs)