Field Operations Coordinator

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator.  Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 450 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective:
The Field Operations Coordinator position provides Maintenance and Violations administrative support to the sites and managers. This role reports to the Director of Violations and HQS Compliance and is key supporting member of the maintenance operation.

Classification: Non-exempt (overtime eligible)
HYBRID schedule- 3 Days in Office/2 Days work from home

Essential function/Responsibilities: duties include but are not limited to the following
   Handles Vendor Track - Yardi work orders processing related to maintenance, certifications, violations, and emergency repairs
   Remediate & certify HPD/HQS violations daily via eCert or paper and mail.
   Sends out daily email alerts to sites regarding HPD Complaint & HPD/HQS Violations
   Open work orders via Yardi and secure violations back up to support correction for entire portfolio
   Generate weekly HPD violations report & mold reports (class A,B & C) to track violations due and vendor access dates  
   Analyze and organize HPD Dismissals with sites and Jack Jaffa, including check request, opening work orders, meeting with sites, status updates, and providing inspection results  
   Coordinate with sites and vendors of all Fire Extinguisher testing, scheduling and inventory for the entire portfolio, maintain list and report weekly status
   Lead on hotel reservations for displaced tenants as needed  
   Assists Managers with proposals, and supply orders 
   Obtain access dates & confirm appointments involving HPD Mold & Lead Violations with sites and vendors as needed
   Support the Legal Department with back up documentation related to civil or hold over cases related to violations and work completion     
   Order and track non-union staff uniforms 
   Create REAC Inspections binders, to include reporting
   Participates in HPD Annual Bedbug Filing with HPD as needed (NYC sites only)
   Distributes and tracks HPD Annual Safety mailing notices (NYC sites only)
   Participates in Local Law 33 Energy Grade posting project as needed (NYC sites only)
   Assist in HPD Annual Property Registrations (NYC sites only)  

Requirements:
   Minimum 2-3 years affordable housing related experience, preferred
   Experience in managing multiple tasks efficiently
   Possess excellent verbal, writing and organizational skills
   Ability to maintain a courteous and professional demeanor at all times
   Ability to interact effectively with applicants, tenants and with all levels of staff and management
   Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook
   Yardi Voyager software experience preferred.
   Bachelor's Degree required

Salary Range: $27.88 - 29.71 per hour

Benefits: 
   We pay 100% of medical benefits, for employee only. Dental, vision and additional benefit selections plan options also available. 
   401 (K) available plus company match 
   Paid Time Off & Holidays 
   Commuter Benefits 
   STD, LTD, life insurance, dependent coverage  

RRSP