Talent & Development Assistant

The Talent & Development Assistant is responsible for providing administrative support to the Talent & Development Department and promoting the T&D Department and the Beaver Companies in a courteous and professional manner.

Main Job Tasks & Responsibilities

• Performs administrative services to support the T&D Department
• Assist in the coordination of our Co-Op Program
  • Register for career fairs
  • Prepare marketing kits for the career fair attendees and restock as needed
  • Send communications requesting voluntary attendance for career fairs
  • Track and maintain list of career fair volunteers
  • Review and file candidate resumes
  • Schedule interviews between the candidate and interview team(s)
  • Attend interviews both in-person and virtually, and take notes to report back to the Talent & Development Manager
  • Schedule the Co-Op Kickoff Day and send individual invites to the presenters
  • Maintain communication with incoming Co-ops before their Kickoff Day (touch-bases, welcome messages, etc.)
  • Work with field leadership team members on various jobsites to plan and schedule Co-Op field trips
  • Communicate the field trip schedule to the Co-Ops
  • Schedule Lunch and Learns
  • Schedule the final presentation day for the Co-Ops
• Assist with the Career Development/Mentorship Program for the field
  • Hold a check-in with all field and management new hires each month to discuss their mentorship pairing; determine if changes need to be made
  • Regularly assess the mentor/mentee pairings to be sure they are mutually beneficial
  • Schedule mentor/mentee meetings and invite other team members for weigh-in as needed
• Assist with the coordination of the Apprenticeship Program
  • Track measurables
  • Track the Top Apprentices
  • Attend meetings with the Apprenticeship Program group
• Assist with the planning, scheduling, and measurement of following programs and events:
  • Annual Trades Summit
  • LEAD (Leadership Training for field members)
  • Management Lunch and Learns
  • Trainings as needed
• Participate in career fairs and exploration events at high schools and trade schools
• Engages in showcasing career path opportunities within the construction industry and the Beaver Companies at various events
• Coordinate involvement with the union training centers to keep current with the training programs they can provide
• Provide support to the field employees by answering questions and/or responding to concerns regarding training/development
• Assist the Administration team by serving as backup to the Drawings department when needed
• Other tasks as assigned by Ownership or the Talent and Development Manager

Skills & Requirements

• Must be proficient in the use of Microsoft Office suite
• Excellent verbal and written communication skills
• Ability to maintain confidentiality
• Ability to work with team members in a professional manner
• Ability to multi-task, prioritize and organize
• Ability to work independently and be self-motivated
• Ability to be flexible
• Ability to maintain accurate and detailed records
• Ability to lift 20lb paper rolls occasionally (when serving as backup in Drawings)

Education & Experience

• High School Diploma or GED
• Associate degree preferred
• 2-3 years of administrative-type work experience preferred

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel.  The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Opportunity 

The Beaver Companies provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.