Summer, Office Assistant

Job Summary:

Provides clerical and administrative assistance for Camp. Please Note: This is a part-time, temporary position in the summer only.

Responsibilities:

• Accurately process summer camp registrations.
• Create weekly tracking reports of registrations.
• Maintain accurate records of summer camp activities, schedules, and health forms and distribute to appropriate staff members.
• Help communicate between community members and the Camp office.
• Communicate with Boys & Girls Club registrars during the registration process.
• Call no-show camper households to confirm the absence of the camper.
• Will help with daily meal counts to provide accurate numbers for the State program.
• Responsible for running the camp store during shopping times for the cabins.
• Will greet visitors and user groups coming to the office with professional and welcoming verbal and non-verbal communication.
• Will answer or make phone calls and direct calls as necessary.
• Will work with the Office Coordinator, Program Coordinators, Director of Camp Programs, and Executive Camp Director for ongoing projects.
• Must participate in required training by the Club, County, State, and/or funder.

Education Requirements:

• High School Diploma or equivalency.

Experience Requirements:

• Computer literacy essential with Windows 2010, Microsoft Word, Microsoft Excel, Office 365 and the Internet.
• Knowledge or previous experience in Camp Brain software is preferred.

Skills:

• General knowledge of office procedures.
• Must have customer service experience.
• Strong written and verbal communication skills.
• Good organization and prioritization skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

As an employee of BGCGM, I have read and understand the requirements of my job and responsibilities as stated in this job description. Further, I understand that my job duties as well as policies and procedures may change over the course of my employment.