Subcontract Associate-Accounts Payable

Requisition Id 12392

Overview:

We are seeking a Subcontract Associate who will focus on reviewing invoices for accuracy and completeness, reviewing records of invoices to be processed, and ensuring invoices are paid according to terms and conditions of the contract and in a timely manner. In addition, the successful candidate communicates with vendors and personnel in the field concerning status of invoices.

This position resides in the Subcontract Review Group in the Payment Services Area of the Accounting Operations Division in the Business Services Directorate at Oak Ridge National Laboratory (ORNL).

As part of our Accounting Operations team, you will…

• Examine invoices, ensuring mathematical accuracy and compliance with contract terms and conditions and delivery schedules.

• Ensure vendor invoice company information accurately matches vendor master record.
• Independently monitor and manage assigned workload.
• Utilizes/maintains tools such as Time Stamp Table and contract/invoice checklists to ensure consistency, accuracy, and compliance with internal controls and to provide an efficient method of reviewing invoices within payment terms and delivery schedules.
• Post invoices ready for payment.
• Provide backup support to other Subcontract Associates as needed.
• Respond to inquiries from vendors, technical project officers, and other financial personnel regarding payments and invoices.
• Resolve any invoice issues with vendors as needed including direct communication with vendors.
• Work with ORNL Contracts/Procurement staff to address any invoice/billing issues as necessary, building and maintaining a strong working relationship with members of those departments.
• May assist in contract closeouts by preparing payment records.
• Ensure compliance with environment, safety, health, and quality program requirements. Maintains strong commitment to the implementation and perpetuation of values and ethics.
• Assist in reviewing and updating Subcontract Associate Desktop procedures on an annual basis.
• Assist management in implementation of new guidance, processes and procedures.
• Conduct annual training for current Subcontract Associates and is responsible for training of newly hired Subcontract Associates.
• Other duties as assigned by management.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• High school diploma is required, as well as 7-10 years of experience or associate degree and 5-7 years relevant experience.
• Demonstrated planning and organizing skills, ability to coordinate many projects simultaneously with changing priorities, and excellent problem analysis and resolution skills are required.
• Requires proficiency in applying accounts payable/procurement principles, policies, and procedures.
• Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.
• Demonstrates ability to work effectively and build relationships with department managers and customers by providing excellent customer service.
• Excellent attention to detail and well-developed written and oral communication skills. Demonstrated ability to assess priorities, allocate workloads and meet conflicting deadlines.
• Demonstrates personal initiative and willingness to learn.
• Effective problem analysis and resolution skills are required.
• Ability to interface with internal staff and vendor representatives.
• Requires proficiency in Microsoft Office, spreadsheets, databases, and word processing software, such as Excel, Access, Word, and Adobe Acrobat.

Preferred Qualifications:

• Bachelor’s degree in accounting or finance.
• Two years of relevant experience.
• Knowledge of UT-Battelle and DOE accounting systems, policies, and procedures is desired.
• SAP experience is preferred.

Visa Sponsorship:

Visa sponsorship is not available for this position.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.