Student Assistant-Human Resources Student Assistant

Description
The California Department of Transportation (Caltrans) is seeking to hire two Student Assistants. This is an exciting opportunity to become a Student Assistant intern for the Department of Transportation in the Division of Human Resources. The Division of Human Resources is responsible for providing a transparent and efficient human resources program that values its customers and promotes organizational excellence through leadership, innovation and teamwork.
Requirements
Conditions of Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI Student Assistant positing should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business Administration, Human Resources
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).
Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
  • Microsoft Word, Outlook, Excel, and related software is required.
  • Must have excellent communications skill and work efficiently with tight deadlines, and attention to detail.
  • Must possess the ability to:
    • Work on a computer.
    • Organize large amounts of data.
    • Learn procedures and methods.
    • Work well with others in a team environment.
    • Satisfactorily carryout assignments.
    • Perform neat and accurate work.
    • Follow instructions completely.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
• Previous experience or working knowledge of standard human resources practices and procedures.

Duties and Responsibilities

• Assist with the development of documents using an electronic database in accordance with the Office of Traffic Safety's (OTS) business functions.
• Assist with the management of documents by preparing and recording confidential information into an electronic database in accordance with state and federal requirements.
• Assist with the review of documents to ensure the correct categorization of each document utilizing Caltrans' online systems, Accounts Receivable Salary Advance (ARSA) database, web enterprise apps, and written procedures.
• Assist with the legal requirements for recordkeeping, re-organizing and maintaining of employee files, and other employment-related records.
• Assist with the facilitation of escorting of outside vendors and customers to designated areas.
• Assist with the alphabetizing and filing of employee personnel documents and records in the employees official personnel file
• Assist with retrieving and maintaining of employee personnel documents and records in the official personnel files.
• Assist with administrative duties, such as copying, filing, printing, and mailing of personnel documents.

Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
In addition to your resume, please upload your most recent transcripts.
Application Open Until Filled.