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Form of workAbout Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
UC Berkeley School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. Berkeley Law is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national, and global import.
The Human Resources and Academic Personnel department supports the goals and challenges of the law school by providing services which promote a work environment that is characterized by fair treatment, open communications, personal accountability, trust and mutual respect. We are committed to providing the highest level of responsive, confidential service possible, while serving as a resource of information and expertise.
This position is a member of the Berkeley Law Human Resources team and partners with Berkeley Regional Services (BRS) and Central Human Resources (People & Culture), and other campus partners to recommend, develop, implement, administer, coordinate, and/or evaluate Human Resources policies, labor contracts, statutes, programs and procedures covering several of the following: Student Assistants, onboarding & orientation, payroll, employee engagement, recruitment, data reporting, benefits, leaves, ergonomics, compliance, welfare programs, Diversity, Equity, Inclusion & Belonging (DEIB), employee relations, labor relations, training and development, intercampus transfers, and employee services.
Application Review Date
The First Review Date for this job is: December 12, 2023
Responsibilities
- Primary point of contact for Student Assistant appointments; Serves as the liaison for Berkeley Regional Services (BRS) for Student Assistant hiring and position management in UCPath for Student Assistants.
- In coordination with BRS, facilitates the hiring, extensions, and terminations of Student Assistant appointments.
- Under general supervision, review job descriptions, post jobs announcements, screens resumes and applications, and interviews applicants for student positions.
- Compiles personnel information, collects appointment data, monitors appointment spreadsheets and confirms appropriate authorizations and eligibility.
- Performs onboarding and orientation counseling as needed.
- Provides administrative triage support; submits inquiries and HR-related requests via ticketing system.
- Tracks/monitors progress of open cases; coordinates with campus partners, such as Berkeley Regional Services and People & Culture (Campus HR), to ensure that personnel actions are processed timely and accurately; audits files and records to verify accuracy and completion of information.
- Responds to general HR-related inquiries and questions in a timely manner.
- Coordinates with BRS or other campus partners and directs employees to additional resources as appropriate.
- Manages sensitive and confidential information and effectively and collaboratively interact with client groups (such as BRS, People & Culture, UCPath, and Payroll) to solve HR-related issues that are moderately complex in scope and nature.
- Generates reports in UC Systems; UCPath, Smartsheet, Cal Answers, GLACIER, VSPA Gateway and Cognos for analysis of personnel activity and compliance.
- Monitors appointment end date reports and partners with HR Partners to resolve.
- Assists with and coordinates administrative processes involving, but not limited to, recruitments, staff appointments, onboarding and orientation, training and development, personnel files, and employee engagement.
- Collaborates with HR team and/or other internal stakeholders on a variety of short-term and long-term projects.
- Creates, updates, and maintains training guides, workflows, and other instructional or informational material.
- Updates and maintains HR's departmental website.
- May draft and compose HR-related communication that is disseminated school-wide and/or to target client groups.
- Organizes and maintains local personnel files while ensuring compliance with recording keeping requirements.
- May maintain records for equal employment opportunity and affirmative action reporting requirements and other records as required to maintain compliance (I-9, EAD, etc.).
- Posts required notices (federal, state, local, etc.) in designated areas throughout the law school building.
- Updates postings as needed to ensure compliance.
- In collaboration with Building & Facility Services, serves as an Ergonomic Navigator:
- Provides backup support for Academic Student Appointments and regularly coordinates and collaborates with Academic HR Coordinator.
- Engages in professional development and training opportunities as needed.
- Performs additional duties as assigned.
- General knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.
- Good problem solving and analytical skills to, conduct analysis, identify issues and develop recommendations.
- Familiarity with human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.
- Knowledge of and/or ability to learn campus, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
- Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.
- Demonstrated ability to handle difficult or volatile situations / individuals effectively.
- Strong interpersonal skills, including diplomacy, professional demeanor, and excellent attendance to establish and maintain good working relationships throughout the organization and with outside constituencies.
- Ability to work with diverse populations with diplomacy, poise, and tact.
- Ability to establish and maintain effective working relationships to work independently and as a productive member of a team.
- Strong project management, time management, and organizational skills.
- Ability to prioritize and complete a variety of assignments with demanding timeframes and deadlines.
- Responsiveness and a strong commitment to providing excellent customer service.
- Knowledge of a human resources information system (HRIS), and / or other related business software programs and systems.
- Skills using various computer programs with an emphasis on MS Word and Excel, PowerPoint, Google Suite, electronic calendaring (e.g. Google Calendar), electronic file sharing (e.g. Box or Google Docs), email applications, and video conferencing platforms (e.g. Zoom, Skype, Microsoft Team, and Google Meet).
- Ability to learn new computer programs and software systems.
- Strong attention to detail.
- Ability to use discretion and maintain strict confidentiality.
- Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
- Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
- Demonstrated ability to develop and foster positive and trustful relationships with a diverse workforce at all levels of the organization.
- Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
- Bachelor's degree in related area and / or equivalent experience / training.
- Experience coordinating administrative processes and/or providing administrative support.
- Knowledgeable in state and federal employment laws, including applicable wage and hour, leave entitlement and employment legal requirements.
- Prior experience in Human Resources or in higher education administration.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $33.95 - $38.30.
- This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is non-exempt and paid bi-weekly.
- This is a hybrid position, eligible for up to 20% remote capability.
