Staff Assistant

Position Objective: Provide services as a Staff Assistant in support of the overall functions of the National Institute of Arthritis and Musculoskeletal and Skin Diseases Institute (NIAMS) within the National Institutes of Health (NIH). Introduction: This position is located in the Office of the Scientific Director (OSD), Intramural Research Program (IRP), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS) which has programmatic, administrative and fiscal management responsibility for the IRP (1) plans and conducts a program of laboratory and clinical research related to various arthritic, autoimmune, musculoskeletal and skin diseases to insure maximum utilization of available resources in attainment of Institute objectives; (2) conducts basic research in genetics; biochemistry; immunology; pathology; histochemistry; physical, chemical and molecular biology; and pharmacology; (3) evaluates research efforts and establishes program priorities; (4) allocates funds, space and personnel ceilings and integrates new research efforts in program areas; and (6) advises Director and staff on intramural research programs and areas of science of interest to the Institute. The incumbent serves as a personal and confidential assistant to the Scientific Director, NIAMS and performs a variety of duties that require close association with, and full knowledge of the Scientific Director's activities and interests and relieves him of day-today functions.

The incumbent performs multiple responsibilities related to the ongoing administration and management support of the IRP. The duties require the incumbent to have a broad range of knowledge of regulatory policies and procedures, as well as administrative and analytical skills necessary to facilitate the operation of all aspects of the scientific program. The Scientific Director leads his own lab and is a member of numerous NIH Boards and Committees.

Duties and Responsibilities: Implements administrative functions for the office. Keeps the supervisor fully informed of current conditions throughout the organization and takes appropriate action to ensure that administrative activities are properly implemented to support its mission. Provides administrative and technical support, compiling and preparing information and documentation, and assisting in making logistical arrangements as required for meetings and conferences.

Analyzes the material gathered, develops constructive recommendations, and synthesizes the data into reports or briefings. Monitors the status of sensitive issues, special concerns and projects for the office. As required, ensures staff members are alerted to established timeframes or milestones.

Keeps supervisor informed of potential problem areas. Analyzes organizational programs and activities through review of reports initiated by the staff, recommendations from subordinate echelons, etc., and initiates or recommends action to correct problems and improve programs. Evaluates, processes, and makes recommendations for effective organizational changes.

As staff assistant, coordinates with representatives of the IC and the NIH on matters of interest to the office. Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation. Arranges meeting space, speakers, and support details for large conferences.

Coordinates subordinate staff within the office, ensuring that the administrative and clerical functions required for a smooth and efficient operation are provided. Evaluates subordinate staff on how effectively organizational values are incorporated into their activities. Performs a variety of other duties as assigned.

Basic Qualifications: At least three years of experience working as an Administrative Program Specialist or Executive Assistant. NIH experience preferred but HHS experience is also well regarded. Bachelor's degree is preferred.

Five years of relevant experience can replace the bachelor's degree. Minimum Qualifications: Ability to communicate effectively, orally and in writing, with non-technical and technical staff Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects Hybrid work environment: the selected candidate will work on the NIH campus 2 days a week to get acclimated with the office with the other 3 days working from home each week. Once approved by the Principal Investigator, the candidate could then taper off to work on campus 2 days every 2 weeks.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.

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