Ingram Micro has earned Great Place to Work Certification™ for 2022-2023 in the United States! This prestigious recognition reflects our commitment to our people and our culture.
The Executive Assistant will support 3 executives, with a significant range of assignments that are complex in nature, where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive calendars for meetings onsite and offsite across multiple global time zones, executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint.
- Prepare and edit correspondence, communications, presentations and other documents.
- Support to the team, including, but not limited to agenda management, planning of meetings and conferences, booking of tickets and accommodation and ad hoc projects.
- Design and maintain databases and submit expense reports.
- Prepare and edit PowerPoint presentations.
- File and retrieve documents and reference materials.
- Conduct research, collect and analyze data to prepare reports and documents.
- Manage and maintain executives' schedules, appointments and travel arrangements.
- Arrange and co-ordinate meetings and events.
- Record, transcribe and distribute minutes of meetings.
- Monitor, screen, respond to and distribute incoming communications.
- Answer and manage incoming calls.
- Receive and interact with incoming visitors.
- Liaise with internal staff at all levels.
- Interact with external clients and departments.
- Coordinate project-based work.
- Review operating practices and implement improvements where necessary.
- Bachelor’s degree in business administration, or related discipline is highly preferred but not required.
- 8 + years of experience in the role of Executive Admin, Assistant, Secretary, or similar, providing support for one or more senior level executives.
- In-depth knowledge of relevant software such as MS Office Suite, Office 365 software, PowerPoint, Project, Excel and SharePoint.
- Knowledge of standard office administrative practices and procedures.
- Excellent communication, spelling skills, as well as strong written and verbal communications skills required. Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendaring.
- You can make it rain on PowerPoint, you are tech savvy, execute fast decision making and you are adaptable.
- You are curious about technology and would love to be in an environment that can help you learn more.
- You enjoy being in a diverse work environment, exposed to global initiatives and opportunities.
- You are characterized as collaborative with a flexible mindset.
- You know how to cope with ad hoc situations.
- You are known for your drive to achieve results, and your "getting things done" attitude.