Special Events Manager

Job summary/position overview:

Under the direction of the Chief Advancement Officer, the Special Events Manager has primary responsibility for planning, managing, and producing major signature fundraising and member events for Palm Springs Art Museum. These events include the annual Gala, Art Party, a series of Artful Events; a variety of member events including member openings, special dinners and programs and stewardship activities. The position requires extensive experience coordinating and executing successful Special Events that generate positive cash flow, the ability to create and manage detailed event budgets, and the flexibility to work nights and weekends as required.

Essential functions/specific responsibilities:

• Manage, direct, and coordinate associated staff, contractors, and vendors as necessary to successfully accomplish the Special Events.
• Manage volunteers and associated committees for events including Art Party and Artful Events.
• Coordinate event needs with caterers, production office, IT, Security, Loading Dock and other requested services offered at all facilities.
• Manage the implementation of Master Calendar event reservations, event sheets and technical requirements as submitted.
• Generate all necessary material requests, check requests and support material (if applicable) to ensure all invoices are paid promptly.·
• Communicate all advertising details of events to the marketing department.
• Promote the highest degree of quality customer service, both internally and externally.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Provide information and explain museum policies, property amenities and restrictions to guests and vendors.
• Assess and negotiate solutions, in advance, for the potential impact an event in the museum will have on staff, various departments and areas of the facility.
• Other duties as directed by management.

Qualifications & Requirements

• College degree or equivalent work-related experience.
• Strong leadership, organizational, communication, human relations, and decision-making skills.
• Excellent verbal and written communication skills.
• Superb customer relations and customer service skills.
• Strong working knowledge of Microsoft Office products and other business-related software and equipment.
• Knowledge of Tessitura, a customer relationship management system, desired.

Work Authorization/Security Clearance

• Proof of eligibility to work in the United States
• Criminal, Civil background clearance

Work Environment

This job operates in a professional environment. This role uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

While performing the duties of this job, the employee is required to communicate, exchange information, and engage in conversation.

Salary and Benefits

The salary range for this position is $70,000-$75,000 annually. The Museum also provides a competitive benefits package, including medical and dental insurance (HMO and PPO options), vision, life insurance, and Aflac options. After six months employees are eligible to participate in the 401 (k) plan. We also offer vacation pay, generous paid holidays, and paid sick leave, as well as free membership in the Museum.

AAP/EEO Statement

Palm Springs Art Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Application

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Candidates will demonstrate a commitment to antiracism and the values of diversity and equity. They will exemplify the museum’s ambition to represent all segments of our diverse community in all our activities.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Palm Springs, CA 92262: Relocate before starting work (Required)

Work Location: In person