Special Events Coordinator - Athletics

Parks & Recreation: Special Events Coordinator - Athletics

Posting Expires: April 5, 2024

Salary: $48,000-$52,000/annually

General Description and Classification Standards

Under general supervision from the Athletic Director, the Special Events Coordinator - Athletics performs professional duties in planning, developing, coordinating, implementing, and supervising athletics and recreation programs for the City of Atlanta.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned

• Plans, implements, and coordinates diversified recreation and athletic programs; develops program services and activities; schedules classes, leagues, events, and programs; reserves facilities and schedules grounds use; coordinates and supervises instructors, staff, and volunteers; provides information and direction as needed; processes participant registrations; and manages programs in accordance with local, state and federal guidelines.
• Monitors the day-to-day operations of athletic and recreation programs including making site visits, handling, and resolving complaints and ensuring that programs have required materials and supplies.
• Collaborates with internal and external personnel (e.g., other administrators, athletic associations, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
• May serve as liaison, for the Office of Recreation with various local, state, and national recreation associations.
• Coordinate volunteer requests from the community; recruit, train and supervise volunteer coaches and staff.
• Work independently and be responsible for overseeing activities at designated locations such as recreation centers, parks, school facilities, and other venues Includes setting up and take down at facilities and areas for Special Events, including weekends, holidays, and evenings.
• Prioritize job tasks and complete them within specified time frame.
• Schedule recreation facilities and supervise condition of assists in recruiting, training, supervising, directing, and evaluating staff, vendors, instructors, volunteers, and participants.
• Monitor and prepare budgets to meet program needs; documents expenditures, submits requests to procurement, etc.
• Maintains inventory of supplies, equipment, and materials in support of athletic and recreation programs and advises Facility Manager in advance of program equipment and supply.
• Perform necessary manual labor and skilled tasks that may require use of lifting heavy objects, stooping, and bending.
• Manages team rosters, schedule leagues and tournaments, enforce rules and regulations of athletic and recreation programs.
• Provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquiries.
• May assist in the development of classes, schedules, and implementation of activities, programs, and coordinates with the recreation programs for facility.
• May perform emergency custodial maintenance, set up tables, sports equipment, chairs, and bleachers for classes and programs.
• Check facilities for accessibilities, and safety, and ensured that each facility is properly furnished with equipment and supplies necessary for operation.
• Enforces city policies, procedures and park rules for staff, instructors, volunteers, and contracted facility renters as well as enforcement of safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building.
• Works to achieve professional development goals, which will facilitate the successful completion of departmental objectives that will contribute to the City of Atlanta vision
• Performs scheduling on software and website for City of Atlanta DPR.
• Performs other related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Successful practices and knowledge of principles, rules, and procedures of organized competitive sports, athletic and recreational programs.
• Ability to communicate orally and in writing with staff members and/or supervisor and have working knowledge of appropriate technology to best serve the public.
• Ability to understand, follow and complete oral and/or written assignments.
• Ability to know how to provide a variety of programs in the areas of general athletic and recreation activities.
• Ability to communicate and establish rapport, understanding and confidence with participants and the general public; exercise independent judgment in the application of program and game rules and procedures; plan, promote, organize, and coordinate athletic programs and events.