Small Agency Financial Services Accounts Payable Supervisor

Salary: $5,341.00 - $7,184.00 Monthly
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 2024-FIN-001
Department: Dept. of Enterprise Services
Division: Finance
Opening Date: 01/04/2024
Closing Date: 1/14/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Small AgencyFinancial Services Accounts Payable Supervisor
(Fiscal Analyst 5)
Flexible hours and remote work are available.
Who we are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. We do this by creating overall operating efficiencies so our state's government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
About the Finance Division:
The Finance Division provides accounting and budget services to DES and 40 smaller state agencies. The divisions mission is to deliver comprehensive financial management services and support to our customers so they can make informed business decisions and achieve financial health goals. We strive to create a workplace culture that is centered around team and customer satisfaction. We recognize that in order to provide worldclass services to our customers, we must first take care of ourselves and each other. We do this by living out our team member satisfaction expectations of:

• Meaningful work- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.
• Work-life integration- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.
• Growth- We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.
• Teamwork- We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.
• Respect and Community- We listen, communicate, and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition, and worth.
• Happiness- We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.

What you will be doing:
As the Small Agency Financial Services (SAFS) Accounts Payable Supervisor, you will play a pivotal role in supporting the success of our customers by delivering timely, accurate, and efficient financial assistance to inform strategic business decisions. Serving as the foremost expert in Accounts Payable for DES SAFS, you will wield the authority to establish effective procedures for agency-wide Accounts Payable processes and collaborate directly with SAFS service users to implement these improvements. Reporting to the Payable & General Accounting Manager, this supervisory position involves overseeing a team of accounting professionals responsible for Accounts Payable functions. Your responsibilities will extend to conducting financial reviews, refining work processes, and performing specialized fiscal duties such as invoice reconciliation, contracts, grants, and 1099 tax reporting. With a keen eye for accuracy, you will verify and audit the work of a dedicated staff, offering training and guidance to ensure high standards are maintained. Operating independently in adherence to Generally Accepted Accounting Principles (GAAP) and DES policies, you will contribute to the ongoing success of the Department of Enterprise Services programs and client agencies.
Why you would want this job:You not only will be working for a trailblazing agency, whose values include BE the change, EMBRACE the journey, SERVE with intention, DEFY convention and LEAD with love, you will be joining a team that truly cares for their employees and customers, provides endless growth and development opportunities and likes to have FUN!
The Department of Enterprise Services offers:

• A great total compensation and
• Paid
• Work from anywhere in Washington State. Occasional travel to the DES headquarters in Olympia to attend events or meetings may be required.
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network
• Supported growth and development opportunities
• Opportunities to serve your community through meaningful work

Duties
Some of the duties include:

• Functions as the highest agency expert in financial specialty for DES SAFS.
• Supervises a professional staff of five, overseeing transactions per GAAP.
• Ensures accuracy in vendor payments, travel reimbursements, IRS 1099 tax reporting, DOR use tax reporting, and annual unclaimed property reporting.
• Reviews and monitors staff work, managing workload and resources for critical monthly processes.
• Plans, leads, organizes, and assigns work, ensuring staff is trained in accounting methods.
• Develops and implements policies, provides financial data to management, and recommends system improvements.
• Conducts staff evaluations, leads team meetings, and completes critical month-end processes, analyzing complex financial and statistical data.
• Train and develop DES financial staff on GAAP, OFM, and agency policies.
• Verify billing and Accounts Payable work for accurate data entry into accounting systems and AFRS.
• Serve as primary agency administrator for small agencies' TEMS, monitoring fiscal activities, implementing internal controls, and providing accounting support to managers and budget personnel.

Qualifications
Required Qualifications
To be eligible for this position, a candidate must possess 18 quarter hours in accounting, auditing, budget, or other relevant field OR as a condition of employment, commitment to attain hours within 12 months of hire. In addition to this education requirement, a candidate must possess one (1) of the following education and experience options:
(OPTION 1):

• Bachelor's Degree in accounting, public administration, business administration, or related field.
• Four (4) years of experience in accounting, auditing, or relevant financial field.

(OPTION 2):

• Associate's Degree.
• Six (6) years of experience in accounting, auditing, or relevant financial field.

(OPTION 3):

• Eight (8) years of experience in accounting, auditing, or relevant financial field.

(OPTION 4):

• Master's degree in public administration, business administration, or related field OR possession of a CPA, CMA, and/or CGFM.
• Three (3) years of experience in accounting, auditing, or relevant financial field.

(OPTION 5):

• Master's degree in public administration, business administration, or related field.
• Possession of two (2) of the following certifications: CPA, CMA, and CGFM.

Preferred/Desired Qualifications:

• Two (2) years of experience in applying Generally Accepted Accounting Principles (GAAP), handling general ledger accounting, and Accounts Payable.
• Knowledge of statewide accounting and administrative manual (SAAM).
• Knowledge and experience using the statewide accounting system - Agency Financial Reporting System (AFRS).

Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume,detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the "duties summary" section of the online application. Please do not refer to the resume for detail or your application may be disqualified.
Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman by email at Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amoun...