Assistant Director, Agency Financial Services

Salary: $93,600.00 - $107,380.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2024-04175
Department: Office of Superintendent of Public Instruction
Division: Chief Financial Office
Opening Date: 04/02/2024
Closing Date: 4/16/2024 11:59 PM Pacific
Description
WASHINGTON MANAGEMENT SERVICE
JOB ANNOUNCEMENT
Assistant Director, Agency Financial Services
Annually $93,600-$107,380
Recruitment closes April 16, 2024
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks an Assistant Director of Agency Financial Services to join the OSPI team. This full-time position is based in Olympia, Washington. This position may be eligible for a partial telework schedule. Telework is a combination of in-building and off-sites days. We encourage interested candidates to visit the to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K-12 education in Washington state. Working with the state's 295 public school districts and 6 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision, Mission, and ValuesVision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview
The purpose of this position is to support the Director of Agency Financial Services in unit planning, staff supervision, and monitoring of unit processes and procedures. The Assistant Director directly supervises the unit's Budget team (currently, 4 FTEs).
The position advances the Superintendent's vision for K-12 education by facilitating the translation of his goals into a financial plan. Additionally, this position assists in the development of the financial plan with OSPI staff, policy makers, and educators as well as provide clear and concise budget, policy and planning analyses for agency activities funded primarily by state and federal appropriations.
Key Responsibilities
Supervises OSPI's Budget team

• Assigns and organizes the work of the Budget team;
• Training/Onboarding of new budget staff;
• Develops annual employee Professional Development Plans (PDPs); and
• Conducts annual employee evaluations.

Provides budget support to programs

• Prepares budget recommendations (decision packages) for submittal to the Governor and the legislature;
• Reviews proposed legislation for fiscal impact and prepares fiscal notes;
• Develops external allotments for submittal to the Office of Financial Management (OFM);
• Prepares detailed internal allotments for program staff and agency managers;
• Monitors expenditures vs. allotments for variances and in consultation with program managers develops and monitors corrective action;
• Maintains and updates information in the Salary Projection System;
• Reviews Personnel Action Requests (PARs) to assure program budgets have sufficient resources to support the requested action;
• Reviews proposed contracts and purchase requests to assure budgets are sufficient to support the obligations;
• Responsible for managing, maintaining, and organizing the preparation and processing of all documents related to the position's work according to state archive and records retention schedules; and
• Other budget development and monitoring activities as assigned.

Supports the Director of Agency Financial Services

• Oversees the preparation of information for submittal to OFM such as required reports, the Activity Inventory, Budget Drivers, the Compensation Impact Model, and others as required;
• Collaborate with Financial Resources staff to review and monitor apportionment balances;
• Review Federal Financial Reports (FFR's);
• Reviews and analyzes the Governor's and legislative budget proposals for impact on the agency's mission, summarizes the impact and recommends action when appropriate;
• Acts on behalf of the Director in their absence by making day-to-day tactical decisions as they arise;
• Electronically signs various forms and documents when the Director is absent, including but not limited to Substitute Reimbursement Requests, Personnel Action Requests (PARs), and Facility Use Agreements; and
• Makes recommendations to the Director concerning the organization of Agency Financial Services.

Required Qualifications:

• Bachelor's degree in public policy, management, accounting, or related field; year for year related experience may substitute for a degree; and
• Four years of experience working in a public or private sector financial environment.
• Minimum of one year of supervision experience or leadership role in a medium to large organization;
• Ability to work cooperatively and effectively with staff;
• Effective verbal, written, and presentation communication skills.

Desired Qualifications:

• Advanced education in public policy, management, accounting, or related field.
• Experience with state and federal budget and finance rules and procedures.
• Familiarity with OFM budget and accounting systems.
• Understanding of the Washington state legislative process.
• Experience with Workday software.

CompensationThe annual compensation for the position is $93,600-107,380 per year and depends upon experience, educational background, and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit for information regarding health benefits and the for retirement plan information. This is a Washington Management Position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Applications must include the following documents in MS Word or PDF format only:

• A letter of interest specifically addressing the qualifications listed in this announcement;
• A current résumé, and;
• A list of three or more professional references.

Please address any questions to:
Sal Salazar, Human Resources Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
(360) 725-6278;
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in "Application Process."
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and...