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Form of workJOB SUMMARY
The nature of the services provided by this position may affect UW Health Patients, Visitors, Employees, and other departments. A wide variety of both internal and external relationships is involved in carrying out the duties of this position.
Under the general direction of Maintenance & Engineering Services Business Operations Manager, the Site Coordinator maintains and prepares a wide variety of documentation ranging from maintenance and repair work, preventive maintenance and contracts at assigned UW Health locations. This position will be highly customer focused, responsive, and extremely reliable. At times duties may be performed independently or with direction from the assigned Maintenance & Engineering Business Operations Manager.
MAJOR RESPONSIBILITIES
- Work with Supervisors and Maintenance Staff to ensure assigned clinic facilities are comfortable, clean, safe, sanitary, and conducive to the delivery of quality patient care.
- Monitors repairs and renovations in assigned facilities and maintain documentation.
- Coordinates meetings to identify and resolve problems and share information.
- Maintains, prepares and provide monthly productivity statistical information of work order, preventive maintenance and other activities.
- Communicates logistics for construction/repairs/remodeling/relocation projects.
- Responsible for providing input on the performance of janitorial, snow and lawn care contracts for assigned locations.
- Works with staff and contractors to ensure quality completion of assignments and work orders.
- Assists with budgeting and bidding and attends department meetings as needed.
- Coordinates inspections to ensure compliance with codes and safety regulations.
- Responsible for scheduling duties and ordering supplies.
- Sort and code invoices for Accounts Payable.
- Schedule, organize and support meetings including room reservation, catering, audiovisual, handouts, etc.
- Prepare documents, correspondence and reports.
- Train/orient departmental personnel.
- Coordinates staff appreciation and other company initiatives as directed.
- This position may also perform other miscellaneous duties as needed.
ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS.
JOB REQUIREMENTS
Education
Minimum
High School Diploma or GED.
Preferred
Associate degree – Business/Accounting.
Work Experience
Minimum
Two years of facility operations experience.
Preferred
Four years of Healthcare facility operations experience.
Licenses & Certifications
Minimum
N/APreferred
N/A
Required Skills, Knowledge, and Abilities
- Valid driver’s license.
- Strong verbal, written, analytical and persuasive skills and the ability to interact effectively with all levels of employees, customers, vendors and management.
- Excellent prioritization and organizational skills required.
- Ability to train and motivate staff.
- Working knowledge of OSHA standards and practices.
- Skilled in inspection / observation.
- Proficient with Microsoft Office Applications.
- Familiar with Oracle.
- Ability to work effectively with external agencies, vendors and staff
- Knowledge of safety practices and hazardous conditions procedures to provide a safe work environment.
Our Commitment to Diversity, Equity, and Inclusion
UW Health is committed to being a diverse, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.
