Site Administrative Assistant

Airswift is looking for a Site Administrative Assistant to work for a major LNG client in Port Arthur, TX, for an initial 1-year assignment.
The Administrative Assistant will working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including: word processing or typing letters, memoranda and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.
• Duties and Responsibilities        
•      • Responsibilities    • Estimated % of Time
• •    • May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc.    • 30%
• •    • Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).    • 25%
• •    • Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others.    • 25%
• •    • Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc.    • 10%
• •    • Implements established safety procedures.    • 5%
• •    • Performs other duties as assigned (no more than 5% of duties).    • 5%
• Fiscal/Budget Responsibilities
• Education        
• Education Level    • Major/Description    • Required/ Preferred
• H.S. Diploma/GED    •      • Required
• Bachelor's Degree    • College courses/vocational training desired.    • Preferred
• Experience        
• Years of Experience    • Details    • Required/ Preferred
• 5+    • Related experience.    • Required
• Knowledge, Skills and Abilities
• Description
• Proficiency
• Qualified typist (50 wpm).
•  
• Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
•  
• Must possess intermediate math skills and be able to operate a calculator.
•  
• Excellent oral and written communications skills required.
•  
• Proficiency in computer software applications.
•  
• Ability to handle multiple activities/projects and their deadlines.