Address
Form of workGeneral Summary:
Under the supervision of the Administrative Secretary, provides a broad range of administrative and clerical assistance in support of the Sheriff’s Department. Provides services to the public, maintains a variety of records and databases, produces reports for internal use and submittal to other agencies and performs a wide scope of other support tasks. Realizes an adequate level of cross-training to assume the duties of other incumbents in this classification.
Essential Functions:
- Receives requests for service or informational requests in person and over the phone. Processes requests following prescribed procedures or refers inquiry to appropriate party.
- Prepares forms, correspondence, reports, memos, receipts, vouchers, permits and other similar documents and/or materials.
- Transcribes, types, enters data, copies, files, and performs other clerical tasks as assigned.
- Prepares and maintains records, files, charts, data, schedules and similar information. Produces statistical and other reports.
- Communicates with other Sheriff’s Department personnel and maintains information and databases regarding department activities.
- Reviews and ensures the accuracy and completeness of records, forms, documents, attachments, data, and other such materials. Develops spreadsheets and databases to record and analyze information.
- Engages in a broad range of bookkeeping activities ranging from simple postings to reconciling amounts, balancing ledgers and maintaining accounts.
- Exchanges information with other governmental entities and private concerns or contractors following standard policies and procedures.
- Assists the the public in understanding and preparing required documents.
- Receipts payments, accounts for monies received, reconciles accounts and prepares deposits. Handles funds through defined processes and procedures.
- Prepares billings and maintains accounts. Interacts with customers, resolves issues, maintains related databases and follows related procedural directives. Assists customers in matters such as the requirements for proper form and application submittal.
- Issues and processes various permits, licenses, applications and service requests, maintaining related records, processing any related notifications or records and scheduling any related activities.
- Requisitions, processes and maintains supplies and office equipment.
- Interacts with other departments, governmental agencies, service providers, professionals and others to exchange and record information, process required forms and reports and submit or receive reports or correspondence.
- Performs back-up duty for other office assistant positions, possibly in multiple work areas.
- Performs other duties as required.
An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)
