Senior Coordinator, Clinical Supplies

About INOVIO

INOVIO is a biotechnology company focused on developing and commercializing DNA medicines to help treat and protect people from infectious diseases, cancer, and diseases associated with HPV. Our DNA medicines in development are delivered using our proprietary smart device to produce immune responses against targeted pathogens and cancers. For more information, visit www.inovio.com.

Job Summary

The Senior Clinical, Supplies Coordinator is responsible for coordinating and monitoring all shipments and returns of supplies in support of clinical trials. Frequent communication/collaboration with cross-functional groups from multiple internal departments in support of Clinical Trial planning and process improvements are essential components of this position. Document review, procedure updates, metrics reporting and change submittals are also required in support of a standard practice of continuous improvement within this role. Special projects are a necessary aspect of the Clinical Supplies Coordinator position.

Essential Job Functions and Duties

• Act as the primary contact between Clinical, Engineering, and Manufacturing departments in support of clinical trial activities
  • Review parameters, customer demand, permitting requirements and operational procedures to ensure accurate and timely delivery of shipments and returns.
  • Participate in and/or coordinate meetings as required.
• Coordinate and monitor shipments, returns, and in-transit materials in support of clinical trial requests
  • Work with internal customers and logistics providers to support outbound/inbound shipments.
  • Create, pack, and coordinate shipments/returns upon request.
  • Monitor shipments to ensure delivery and prevent undue delays.
  • Investigate and resolve any shipping discrepancies.
  • Assist with packaging and shipping activities as needed.
  • Act as the Subject Matter Expert (SME) for internal logistics advice and assist in resolving logistics-related issues for the organization as requested.
• Coordination of materials and goods
  • Maintain inventory management system.
  • Review and monitor inventory levels in relation to usage and demand.
  • Generate, prepare, and present metrics or reports for meetings and presentations.
• Document writing and supporting projects
  • Create/revise procedures and reports as well as other documents as required.
  • Address audit findings and institute related actions
  • Collaborate with Manufacturing Engineering in distribution-related process updates/changes.
  • Independently coordinate process improvements related to logistics
  • Generate or assist in creating change orders, NCMRs, and other documents as needed.
• Act as the SME for all IERP-related clinical customers, shipping, and return processes and work with System Administrator to resolve/improve system processes and documentation.
• Audit department-related invoices.
• Other duties as required.

Minimum requirements

• Bachelor’s degree required or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained
• Minimum 3 years of industry experience in supply chain management and quality system background
• Familiarity with ERP systems
• Familiarity with CFR Title 21 Part 820 and ISO 13485:2003
• Ability to write documents such as SOPs, Work Instructions, Reports, and etcetera
• Ability to work independently and within a team
• Excellent written and verbal communications skills
• Excellent organization skills
• Proficient with standard Microsoft Office tools (Word, Excel, Outlook, PowerPoint)
• Physically able to work in an environment involved with packaging and shipping clinical devices and supplies in addition to typical office activities
• Physically able to lift up to 25 pounds

INOVIO offers a variety of competitive compensation & benefits to regular full time INOVIO employees including:

• 401(K) retirement plan with Corporate Matching
• Annual Incentives 
• Medical, Dental, and Vision
• Generous Paid-time off program and company holidays
• Hybrid work environment (Depending on the nature of your employment with INOVIO)
• Physical, Mental, & Financial Wellness Program
• Company-paid Life Insurance plans
• Long & Short-Term Disability
• Flexible Spending accounts for medical and dependent care expenses
• Employee Discount Perks and so much more…

The annualized base salary range for this role is $27.30 to $35.00 and is bonus eligible. Individual pay decisions ultimately depend on various factors including, but not limited to, relevant experience, knowledge, skills, education, geography, internal equity and alignment with external market data.

Disclaimer

INOVIO Pharmaceuticals, Inc. is committed to a policy of equal employment opportunity. In keeping with our policy, INOVIO will recruit, hire, train and promote into all job titles the most qualified individuals, without regard to race, color, creed, gender, gender identity and expression, religion, marital status, registered domestic partner status, age, national origin or ancestry, military or veteran status, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

A current US work authorization is required. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. INOVIO offers an attractive benefits package and is an equal opportunity employer. 

Important notice to employment businesses/agencies

INOVIO does not accept referrals from employment agencies unless written authorization from the INOVIO Human Resources department has been provided. In the absence of written authorization, any actions undertaken by employment agencies shall be deemed to have been performed without our consent and therefore INOVIO will not be liable for any fees arising from employment agency referrals in respect to current or future position vacancies at INOVIO.

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