Senior Coordinator - Asset Services/Property Management

Senior Coordinator - Asset Services/Property Management

Salary: $80,000 - $97,000 annually
Experience Level: Mid-Level
Preferred Experience: Commercial (office/life science) or high-end residential (luxury apartments, etc.)

About Us:
Leading company in the property management sector, currently seeking a Senior Coordinator to join the Asset Services team.

Essential Duties and Responsibilities:

Administration:

• Provide assistance with various amenities such as restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
• Initiate tenant notification letters and e-mails as required
• Assist the Asset Services Team with special projects
• Assist in planning tenant events, parties, and gifts
• Aid in annual budget preparation and CAM reconciliations
• Track and follow up with tenant receivables, preparing weekly reports
• Maintain budget tracking spreadsheet
• Assist facilities team with maintenance tasks
• Prioritize and redirect work requests, entering tenant work orders in the Angus work order system
• Responsible for the Angus closeout of tenant requests and PM work orders
• Follow up with tenants to ensure satisfaction with work requests
• Participate in site operating meetings
• Draft and send distribution email blasts to tenants
• Distribute and maintain the tenant welcome package for the site

Contract Administration:

• Participate in the bid process when seeking new vendors
• Manage all service contract requests and renewals
• Track contracts with pending signatures
• Maintain spreadsheets to track all current contracts in the region
• Ensure current and complete certificates of insurance for all tenants and vendors
• Review limits, coverage types, expirations, and additional insured for compliance

Accounts Payable:

• Manage and draft purchase orders, tracking for signature
• Match purchase orders to invoices, code, and obtain Manager’s approval
• Research invoices in Nexus when necessary, following up with vendor inquiries
• Audit open purchase orders on a monthly basis
• Prepare utility cost/consumption reports when necessary

Qualifications and Experience:

• Bachelor’s degree in Business, Accounting, or Finance preferred
• 3+ years of experience in property management, real estate, event management, and/or hospitality field preferred
• Strong accounting background and familiarity with lease provisions and lease administration a plus
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience in Angus and JDE a plus
• Client service-oriented
• Excellent verbal and written communication skills
• Willingness to work as part of a team and support the team

Note: The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on various factors.