Senior Administrative Coordinator

Boston Medical Center (BMC) is more than a hospital. Its a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to alland is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet an integrated health care delivery systems that includes many community health centers. BMC provides a full range of pediatric and adult care services, from primary to family medicine to advanced specialty care.
BMC is also committed to our employees, who are a very important piece to who we are. We pride ourselves in providing equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. BMC will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Boston Medical Center seeks a Senior Administrative Coordinator to provide superb administrative support to the division of Trauma and Acute Care Surgery. The ideal candidate will provide flawless execution of administrative activities, demonstrate a high level of professionalism, and support a fun and healthy work environment. In return, this position provides the platform to pursue a range of interesting and creative projects, and numerous privileges for professional growth and development. This is an exciting opportunity to join an innovative, collaborative, and mission driven organization this is a chance to learn the ins-and-outs of the healthcare system, drive process improvement, and make a lasting positive impact on our patients and employees. This position is truly an integral part of the Trauma and Acute Care Surgery teams.
Minimum Qualifications:
Bachelor's Degree or equivalent combination of training and experience.
Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.
Duties:
Managing inventory and office supplies
Making registration and travel arrangements
Resolving issues with IT department, facilities, and other departments as needed
Answering phones
Supporting 11 physicians with administrative tasks
Monthly Meeting Organization
Works with manager and medical director to develop monthly meeting agendas
Coordinates internal meetings, including all associated activities (booking conference rooms, preparing documents, lining up guest speakers, arranging for refreshments, managing AV requirements, taking minutes, following up on meeting-generated tasks, etc as needed.)
Ensures that minutes and other written documents are professional and accurate
Misc Projects as needed
KEY COMPETENCIES:
Outstanding written/verbal communication skills
Excellent attention to detail
Excellent interpersonal skills
Multi-tasking/time management skills
Ability to anticipate needs and see opportunities to assist without waiting for direction
Critical thinking / problem solving skills
Accountability
Adaptability
Desire to always keep learning and improving
Teamwork-orientation
Interest in working at a mission driven organization
Non-profit, healthcare or start-up experience is a plus
A solid working knowledge of MS Word, Outlook, and Excel and database management