Senior Administrative Assistant

SENIOR ADMINISTRATIVE ASSISTANT
Seize Your Career Opportunity at Kairoi Residential
At Kairoi, we create exceptional living experiences in high-performing multifamily communities that deliver long-term value to investors, associates, and the residents who live there. Our larger organizational mission is to provide opportunities with everything we do. The word "Kairoi" (pronounced Ki-roy) represents moments in time when opportunities are seized. Our team empowers, rewards, and inspires the talented people who make these opportunities happen.
What a Typical Day Could Look Like
Life as a Senior Administrative Assistant is a challenging blend of creative problem-solving and detailed administrative execution. The daily support you provide to your leader allows them to engage with the organization's business and financial goals on a higher level. Utilize your aptitude for strong customer service and confidential discretion in an exciting, ever-changing environment.

• You are the Organizational Expert!
  • Responsible for the preparation, reconciliation, review, and submittal of your leader's expense reports monthly.
  • Organize and manage internal events that promote the Kairoi culture and teambuilding, and track any data relating to the success or expense of the event.
  • Assist your leader in the preparation of reports, analytics, spreadsheets, and data gathering.
• You are the Champion of Coordination!
  • You will have the opportunity to proactively manage the calendar and scheduling for your leader.
    • This includes travel arrangements for airfare, hotels, transportation, and reservations.
  • Coordinate contracts and signatures and ensure that all are delivered promptly.
• You are a Leader in Collaboration and Communication!
  • You will be the first point of contact with department leaders, executive team members, customers, clients, and vendors as it relates to communication with your direct leader.
    • This will include phone calls, emails, google meetings, and in-person visits.
  • Work with the Operations Coordinator to create a remarkable office environment by assisting with office management responsibilities.
  • Work with various accounting, human resource, technology services, software services, and project management departments to track budgets and ensure initiatives meet budget criteria.

Requirements
The Kairoi Perks Package - All for YOUR Benefit!

• Competitive Compensation. Compensation is based on experience and community. Incentive compensation opportunities are available and are performance-based.
• Health & Wellness Benefits. Medical, dental, vision, life insurance, short and long-term disability at an affordable price.
• Retirement Planning. We offer a 401k program with a company match.
• Paid Leave. Exceptional PTO program, paid holidays, floating holidays, birthday day off, and a milestone sabbatical program.
• Discounts. Private discount network that includes discounts on travel, restaurants, gifts, experiences, and so much more.
• Training. We want to help you grow! Be prepared to attend and participate in training as required.

Key Skills and Abilities Needed to Succeed in This Role:

• A person with a positive attitude, willingness to serve, a history of excellent customer service experience, and a desire to lead a team with integrity will thrive in our organization.
• A person with an analytical mind, keen eye for details, willingness to embrace feedback, and ability to adapt quickly will be successful in this role.
• A person who can handle confidential information with excellence is critical for this role.
• Some projects may require additional support that extends beyond business hours. A spirit of flexibility is needed.
• A minimum of 4-5 years of related experience is required. A history in the multifamily industry is highly preferred.
• We value education! Therefore, an associate's degree, bachelor's degree, two or three years of related training, or a combination of education and experience is highly desirable.